December 2016 Minutes
DISTRICT PUBLIC/REGULAR MEETING
The trustees of the Menard County Cemetery Maintenance District met in regular session ahead of the Annual Meeting and came to order on Thursday, December 8, 2016 at 9:10 a.m. at 19127 State Highway 123, Petersburg, Illinois.
AGENDA: Agenda was approved as submitted.
PRESENT: Trustees: Richard Dennis Reggie Dowell and Mark Stewart, Jerry Tice, Attorney, Allan Dean, Superintendent and Charlotte Watkins, Office Assistant.
MINUTES: Reggie Dowell moved to approve the minutes of the July 20th, 2016 meeting as submitted. Mark Stewart seconded, motion passed.
TREASURE’S REPORT: Jerry suggested the Cemetery Boards be informed on what is takes to run the District. Allan wanted know about the Care Funds, if they could be used for Cemetery Maintenance. Jerry suggested Allan contact the State and ask them what it could be used for and Jerry will contact States Attorney Tippey to see if he would request an opinion on the Care Funds from the Attorney General. After the discussion, Reggie Dowell moved to approve the Financial Reports as submitted. Mark Stewart seconded, motion passed.
LEVY ORDINANCE: Mark Stewart moved to approve the Levy Ordinance #139, Reggie Dowell seconded, all Trustees say Aye, motion passed. Richard Dennis and Mark Stewart signed levy documents including the Truth in Taxation form.
EQUIPMENT: Allan stated that currently no Mowers would be needed due to an engine being replaced in one of the current ones. He informed the board of repairs made to the Weed Eater Truck and said that the Chevy Dump Truck was in need of new shocks. He also stated that his truck was smoking a little, but otherwise was running fine. There were no problems with the Backhoe, but the Goose Neck Trailer and the 2002 Ford 1/2ton Dump Truck would have to be replaced in the future and new Weed Eaters for next year.
Allan informed the Board that a Gas Tank had been installed on sight which was more convenient and allowed us to purchase gas at a lower price.
OFFICE EQUIPMENT: Allan told the Board that no new office equipment was needed at this time, but a new Scanner had been purchased for scanning Burial Records.
LABOR LAW PERTAINING TO SALARIED EMPLOYEES: Jerry informed the Board that the Law was at a Stay currently, but we would have to look to see how it effects us. The week-end bonus and overtime would have to be calculated and distributed differently.
EMPLOYEE HEALTH ISSUES: Allan ask if we could ask perspective employees about their health. Jerry said he would check on the legality of the question, but suggested that Allan draw up a comprehensive job description outlining the physical requirements for each job.
BONUSES: Richard Dennis reported that bonuses for Allan, Mitchell, Jeremy and Kevin would be distributed at the joint meeting with Cemetery Board Members. He reported that all Cemetery Boards but one, had sent him their contributions for the bonuses.
ADJOURNMENT: There being no further business for the Trustees, Reggie Dowell moved to adjourn at 11:15 a.m., Mark Stewart seconded, Motion passed. They concluded they should recess for lunch at Katie’s Diner and then attend the annual meeting with the cemetery representatives scheduled for 1:00 p.m. this date at the Senior Citizens Building, in Petersburg, Illinois.
Respectfully submitted,
Mark Stewart, Secretary
The trustees of the Menard County Cemetery Maintenance District met in regular session ahead of the Annual Meeting and came to order on Thursday, December 8, 2016 at 9:10 a.m. at 19127 State Highway 123, Petersburg, Illinois.
AGENDA: Agenda was approved as submitted.
PRESENT: Trustees: Richard Dennis Reggie Dowell and Mark Stewart, Jerry Tice, Attorney, Allan Dean, Superintendent and Charlotte Watkins, Office Assistant.
MINUTES: Reggie Dowell moved to approve the minutes of the July 20th, 2016 meeting as submitted. Mark Stewart seconded, motion passed.
TREASURE’S REPORT: Jerry suggested the Cemetery Boards be informed on what is takes to run the District. Allan wanted know about the Care Funds, if they could be used for Cemetery Maintenance. Jerry suggested Allan contact the State and ask them what it could be used for and Jerry will contact States Attorney Tippey to see if he would request an opinion on the Care Funds from the Attorney General. After the discussion, Reggie Dowell moved to approve the Financial Reports as submitted. Mark Stewart seconded, motion passed.
LEVY ORDINANCE: Mark Stewart moved to approve the Levy Ordinance #139, Reggie Dowell seconded, all Trustees say Aye, motion passed. Richard Dennis and Mark Stewart signed levy documents including the Truth in Taxation form.
EQUIPMENT: Allan stated that currently no Mowers would be needed due to an engine being replaced in one of the current ones. He informed the board of repairs made to the Weed Eater Truck and said that the Chevy Dump Truck was in need of new shocks. He also stated that his truck was smoking a little, but otherwise was running fine. There were no problems with the Backhoe, but the Goose Neck Trailer and the 2002 Ford 1/2ton Dump Truck would have to be replaced in the future and new Weed Eaters for next year.
Allan informed the Board that a Gas Tank had been installed on sight which was more convenient and allowed us to purchase gas at a lower price.
OFFICE EQUIPMENT: Allan told the Board that no new office equipment was needed at this time, but a new Scanner had been purchased for scanning Burial Records.
LABOR LAW PERTAINING TO SALARIED EMPLOYEES: Jerry informed the Board that the Law was at a Stay currently, but we would have to look to see how it effects us. The week-end bonus and overtime would have to be calculated and distributed differently.
EMPLOYEE HEALTH ISSUES: Allan ask if we could ask perspective employees about their health. Jerry said he would check on the legality of the question, but suggested that Allan draw up a comprehensive job description outlining the physical requirements for each job.
BONUSES: Richard Dennis reported that bonuses for Allan, Mitchell, Jeremy and Kevin would be distributed at the joint meeting with Cemetery Board Members. He reported that all Cemetery Boards but one, had sent him their contributions for the bonuses.
ADJOURNMENT: There being no further business for the Trustees, Reggie Dowell moved to adjourn at 11:15 a.m., Mark Stewart seconded, Motion passed. They concluded they should recess for lunch at Katie’s Diner and then attend the annual meeting with the cemetery representatives scheduled for 1:00 p.m. this date at the Senior Citizens Building, in Petersburg, Illinois.
Respectfully submitted,
Mark Stewart, Secretary