June 2016 Minutes
`TRUSTEES’ REGULAR MEETING
The Trustees of the Menard County Cemetery Maintenance District met in regular session at 8:20 a.m. at 19127 State Highway 123, Petersburg, Illinois, this 1st day of June, 2016.
PRESENT: President Richard Dennis, Trustee Reggie Dowell, Charlotte Watkins, Bookkeeper/ Office Assistant, Allan Dean, Superintendent, Jerry Tice, Attorney.
Trustee Mark Stewart arrived at 8:25 a.m.
PURPOSE: The primary purpose of this meeting was to discuss the Tentative Budget & Appropriation Ordinance and to assist the Superintendent in acting upon his suggestions concerning equipment. The Treasurer’s Report also had to be approved.
The meeting was called to order by President Richard Dennis at 8:20 a.m.
AGENDA: Reggie Dowell moved to approve Agenda as submitted. Richard Dennis seconded, motion passed to approve Agenda.
MINUTES: Upon review of March 9, 2016 minutes no revisions were made. Reggie Dowell moved to approve the minutes, Richard Dennis seconded, motion passed to approve the minutes.
TREASURER’S REPORT: The Profit & Loss statement for the period of May 1, 2016, through May 30, 2016 was submitted. Reggie Dowell moved to approve the Financial Reports, Mark Stewart seconded, motion passed.
PREVAILING WAGE ORDINANCE: The Prevailing Wage Ordinance number 136 was presented. Attorney Jerry Tice, explained the prevailing wage for contractors and stated that the
Ordinance was to be published in the local papers and sent to the Secretary of State and the Labor Board with proof of publication. Mark Stewart moved to approve, Reggie Dowell seconded, motion passed.
ANNUAL TREASURER’S REPORT: Annual Treasurer’s Report was reviewed with no revisions. Mark Stewart moved to approve the Treasurer’s Annual Report, Reggie Dowell seconded, motion passed.
TENTATIVE BUDGET AND APPROPRIATION ORDINANCE NO: 137 : The Tentative Budget and Appropriation Ordinance was reviewed. An estimated/unofficial amount of $184,795.47 was entered for line 7. Estimated Receipts now total $330,892.22; with estimated expenditures total $330,775.00 for a possible income of $54.22
Reggie Dowell moved for approval of the tentative Budget and Appropriation Ordinance as #137 Mark Stewart seconded, motion passed. The notice for the Tentative Budget and Appropriation Ordinance will be sent to the Observer for publication on 6/06/2016. The tentative Budget was signed for the minutes.
EQUIPMENT: Allan stated he was OK for now, but would be needing a mower and possibly a pickup Truck within the next year. Allan informed the Board that his pickup truck has 105,000 miles and the Weed eater truck has 80,000 miles. He stated that only 2- ¾ ton trucks were needed. Allan suggested selling the oldest truck (weed eater truck) for an estimated amount of $4500.00.
His current truck would then be passed down to the crew with him taking the newer purchase. Mark Stewart and Richard Dennis suggested that Allan get pricing for new and used for the Trustee’s to look at the July 20th meeting.
OTHER BUSINESS: Allan presented to the Board a suggested pricing increase for opening and closing of graves on week-ends and holidays. Attorney Tice felt that the Administrative fee should be raised also. Reggie Dowell moved that the Admin fee be raised to $100.00, effective July 1, 2016. Mark Stewart seconded, motion passed.
There was further discussion on week day and week-end rates for opening and closings. Reggie Dowell moved to increase the rates as proposed to take effect July 1, 2016. Mark Stewart seconded the motion, motion passed.
Week-end and Holidays wage rates were discussed. Reggie Dowell moved to set Saturday rates at $100.00, after 2:p.m. being $150.00 and with tent set-up being $150.00. Sunday and Holiday rates $200.00. Mark Stewart seconded, motion passed.
Richard Dennis informed the Board that someone would need to cover check signing for him after the 15th of June, until further notice.
There being no further business, Reggie Dowell moved to adjourn the meeting, Mark Stewart seconded, meeting adjourned at 9:30 a.m., with the next regular meeting July 20th, 2016 or upon call by the President.
Respectfully submitted,
Mark Stewart
Secretary
The Trustees of the Menard County Cemetery Maintenance District met in regular session at 8:20 a.m. at 19127 State Highway 123, Petersburg, Illinois, this 1st day of June, 2016.
PRESENT: President Richard Dennis, Trustee Reggie Dowell, Charlotte Watkins, Bookkeeper/ Office Assistant, Allan Dean, Superintendent, Jerry Tice, Attorney.
Trustee Mark Stewart arrived at 8:25 a.m.
PURPOSE: The primary purpose of this meeting was to discuss the Tentative Budget & Appropriation Ordinance and to assist the Superintendent in acting upon his suggestions concerning equipment. The Treasurer’s Report also had to be approved.
The meeting was called to order by President Richard Dennis at 8:20 a.m.
AGENDA: Reggie Dowell moved to approve Agenda as submitted. Richard Dennis seconded, motion passed to approve Agenda.
MINUTES: Upon review of March 9, 2016 minutes no revisions were made. Reggie Dowell moved to approve the minutes, Richard Dennis seconded, motion passed to approve the minutes.
TREASURER’S REPORT: The Profit & Loss statement for the period of May 1, 2016, through May 30, 2016 was submitted. Reggie Dowell moved to approve the Financial Reports, Mark Stewart seconded, motion passed.
PREVAILING WAGE ORDINANCE: The Prevailing Wage Ordinance number 136 was presented. Attorney Jerry Tice, explained the prevailing wage for contractors and stated that the
Ordinance was to be published in the local papers and sent to the Secretary of State and the Labor Board with proof of publication. Mark Stewart moved to approve, Reggie Dowell seconded, motion passed.
ANNUAL TREASURER’S REPORT: Annual Treasurer’s Report was reviewed with no revisions. Mark Stewart moved to approve the Treasurer’s Annual Report, Reggie Dowell seconded, motion passed.
TENTATIVE BUDGET AND APPROPRIATION ORDINANCE NO: 137 : The Tentative Budget and Appropriation Ordinance was reviewed. An estimated/unofficial amount of $184,795.47 was entered for line 7. Estimated Receipts now total $330,892.22; with estimated expenditures total $330,775.00 for a possible income of $54.22
Reggie Dowell moved for approval of the tentative Budget and Appropriation Ordinance as #137 Mark Stewart seconded, motion passed. The notice for the Tentative Budget and Appropriation Ordinance will be sent to the Observer for publication on 6/06/2016. The tentative Budget was signed for the minutes.
EQUIPMENT: Allan stated he was OK for now, but would be needing a mower and possibly a pickup Truck within the next year. Allan informed the Board that his pickup truck has 105,000 miles and the Weed eater truck has 80,000 miles. He stated that only 2- ¾ ton trucks were needed. Allan suggested selling the oldest truck (weed eater truck) for an estimated amount of $4500.00.
His current truck would then be passed down to the crew with him taking the newer purchase. Mark Stewart and Richard Dennis suggested that Allan get pricing for new and used for the Trustee’s to look at the July 20th meeting.
OTHER BUSINESS: Allan presented to the Board a suggested pricing increase for opening and closing of graves on week-ends and holidays. Attorney Tice felt that the Administrative fee should be raised also. Reggie Dowell moved that the Admin fee be raised to $100.00, effective July 1, 2016. Mark Stewart seconded, motion passed.
There was further discussion on week day and week-end rates for opening and closings. Reggie Dowell moved to increase the rates as proposed to take effect July 1, 2016. Mark Stewart seconded the motion, motion passed.
Week-end and Holidays wage rates were discussed. Reggie Dowell moved to set Saturday rates at $100.00, after 2:p.m. being $150.00 and with tent set-up being $150.00. Sunday and Holiday rates $200.00. Mark Stewart seconded, motion passed.
Richard Dennis informed the Board that someone would need to cover check signing for him after the 15th of June, until further notice.
There being no further business, Reggie Dowell moved to adjourn the meeting, Mark Stewart seconded, meeting adjourned at 9:30 a.m., with the next regular meeting July 20th, 2016 or upon call by the President.
Respectfully submitted,
Mark Stewart
Secretary