`TRUSTEES’ REGULAR MEETING
The Trustees of the Menard County Cemetery Maintenance District met at 8:00 a.m. Petersburg, Illinois, this 1st day of June 2022.
PRESENT: President Richard Dennis, Trustee Reggie Dowell, Trustee Mark Stewart, Charlotte Watkins, Bookkeeper/ Office Assistant, Jeremy Bennett, Superintendent, and Jerry Tice, Attorney
PURPOSE: The primary purpose of this meeting was to discuss the Tentative Budget & Appropriation Ordinance # 157 and to assist the Superintendent in acting upon his suggestions concerning equipment. The Annual Treasurer’s Report also had to be approved.
The meeting was called to order by President Richard Dennis at 8:00 a.m.
REORGANIZATION OF BOARD OF TRUSTEES: Trustee Mark Stewart moved to make Trustee Richard Dennis President of the Board, Mark Stewart Secretary and Reggie Dowell Treasurer of the Board, Reggie Dowell seconded. Trustee Reggie Dowell voted Aye, Trustee Mark Stewart voted Aye and President Richard Dennis voted Aye. Motion passed.
AGENDA: Reggie Dowell moved to approve Agenda as submitted. Mark Stewart seconded. Trustee Mark Stewart voted Aye, Trustee Reggie Dowell voted Aye, and President Richard Dennis voted Aye. Motion passed.
MINUTES: Upon review of March 9th, 2022 minutes no revisions were made. Mark Stewart moved to approve the minutes. Reggie Dowell seconded. Trustee Reggie Dowell voted Aye, Trustee Mark Stewart voted Aye, President Richard Dennis voted Aye. motion passed to approve the minutes.
TREASURER’S REPORT: The Comparative Profit & Loss statement for the period of May 1, 2021, through April 33, 2022 along with Balance Sheet for May 1, 2022 was submitted.
ANNUAL TREASURER’S REPORT: Annual Treasurer’s Report was reviewed with no revisions. Reggie Dowell moved to approve the Treasurer’s Annual Report, and the Treasurer’s Report. Mark Stewart seconded, Trustee Reggie Dowell voted Aye, Trustee Mark Stewart voted Aye, and President Richard Dennis voted Aye. Motion passed.
TENTATIVE BUDGET AND APPROPRIATION ORDINANCE NO: 157: The Tentative Budget and Appropriation Ordinance was reviewed. An official amount of $174,400.78 for General Corporate was entered for line 7, and an official amount of 41,330.17 for Liability, Work Comp, Unemployment and Social Security was entered for line 8. With estimated Receipts totaling $564,629.57; and estimated expenditures total $564,550.00 for a possible income of $79.57. Attorney Jerry Tice explained taxes from Farm accessed evaluation and how our rate is calculated on the EAV.
Mark Stewart moved for approval of the Tentative Budget and Appropriation Ordinance #157. Reggie Dowell seconded. Trustee Reggie Dowell voted Aye, Trustee Mark Stewart voted Aye and President Richard Dennis voted Aye. Motion passed. The notice for the Tentative Budget and Appropriation Ordinance No. 157 will be sent to the Observer for publication on 6/7/2022.
MANAGER’S REPORT: Manager Jeremy Bennett informed the Board that our mower is to be
Delivered in July and the new Truck would be in shortly. He stated that another mower
would be needed in the future. He also informed the Board that the Relay Switch was bad on the Backhoe and that Lonnie Powers has been contacted for repair.
Jeremy Bennett informed the Board that Burials for the year were down compared to last year and that finding employees who want to work and stay has been a challenge.
Attorney Tice suggested talking with the State Legislature about an increase to our available
Tax Rate. He also suggested that we speak to the County about other Intergovernmental Contacts like the one with the EMS Property.
There being no further business, Reggie Dowell moved to adjourn the meeting, Mark Stewart seconded. Motion passed. Meeting adjourned at 8:48 a.m., with the next regular meeting July 20th,2022 at 8:00 a.m. or upon call by the President.
Respectfully submitted,
________________________________________
Secretary, Mark Stewart
The Trustees of the Menard County Cemetery Maintenance District met at 8:00 a.m. Petersburg, Illinois, this 1st day of June 2022.
PRESENT: President Richard Dennis, Trustee Reggie Dowell, Trustee Mark Stewart, Charlotte Watkins, Bookkeeper/ Office Assistant, Jeremy Bennett, Superintendent, and Jerry Tice, Attorney
PURPOSE: The primary purpose of this meeting was to discuss the Tentative Budget & Appropriation Ordinance # 157 and to assist the Superintendent in acting upon his suggestions concerning equipment. The Annual Treasurer’s Report also had to be approved.
The meeting was called to order by President Richard Dennis at 8:00 a.m.
REORGANIZATION OF BOARD OF TRUSTEES: Trustee Mark Stewart moved to make Trustee Richard Dennis President of the Board, Mark Stewart Secretary and Reggie Dowell Treasurer of the Board, Reggie Dowell seconded. Trustee Reggie Dowell voted Aye, Trustee Mark Stewart voted Aye and President Richard Dennis voted Aye. Motion passed.
AGENDA: Reggie Dowell moved to approve Agenda as submitted. Mark Stewart seconded. Trustee Mark Stewart voted Aye, Trustee Reggie Dowell voted Aye, and President Richard Dennis voted Aye. Motion passed.
MINUTES: Upon review of March 9th, 2022 minutes no revisions were made. Mark Stewart moved to approve the minutes. Reggie Dowell seconded. Trustee Reggie Dowell voted Aye, Trustee Mark Stewart voted Aye, President Richard Dennis voted Aye. motion passed to approve the minutes.
TREASURER’S REPORT: The Comparative Profit & Loss statement for the period of May 1, 2021, through April 33, 2022 along with Balance Sheet for May 1, 2022 was submitted.
ANNUAL TREASURER’S REPORT: Annual Treasurer’s Report was reviewed with no revisions. Reggie Dowell moved to approve the Treasurer’s Annual Report, and the Treasurer’s Report. Mark Stewart seconded, Trustee Reggie Dowell voted Aye, Trustee Mark Stewart voted Aye, and President Richard Dennis voted Aye. Motion passed.
TENTATIVE BUDGET AND APPROPRIATION ORDINANCE NO: 157: The Tentative Budget and Appropriation Ordinance was reviewed. An official amount of $174,400.78 for General Corporate was entered for line 7, and an official amount of 41,330.17 for Liability, Work Comp, Unemployment and Social Security was entered for line 8. With estimated Receipts totaling $564,629.57; and estimated expenditures total $564,550.00 for a possible income of $79.57. Attorney Jerry Tice explained taxes from Farm accessed evaluation and how our rate is calculated on the EAV.
Mark Stewart moved for approval of the Tentative Budget and Appropriation Ordinance #157. Reggie Dowell seconded. Trustee Reggie Dowell voted Aye, Trustee Mark Stewart voted Aye and President Richard Dennis voted Aye. Motion passed. The notice for the Tentative Budget and Appropriation Ordinance No. 157 will be sent to the Observer for publication on 6/7/2022.
MANAGER’S REPORT: Manager Jeremy Bennett informed the Board that our mower is to be
Delivered in July and the new Truck would be in shortly. He stated that another mower
would be needed in the future. He also informed the Board that the Relay Switch was bad on the Backhoe and that Lonnie Powers has been contacted for repair.
Jeremy Bennett informed the Board that Burials for the year were down compared to last year and that finding employees who want to work and stay has been a challenge.
Attorney Tice suggested talking with the State Legislature about an increase to our available
Tax Rate. He also suggested that we speak to the County about other Intergovernmental Contacts like the one with the EMS Property.
There being no further business, Reggie Dowell moved to adjourn the meeting, Mark Stewart seconded. Motion passed. Meeting adjourned at 8:48 a.m., with the next regular meeting July 20th,2022 at 8:00 a.m. or upon call by the President.
Respectfully submitted,
________________________________________
Secretary, Mark Stewart