`TRUSTEES’ REGULAR MEETING
The Trustees of the Menard County Cemetery Maintenance District met at 8:00 a.m. Petersburg, Illinois, this 2nd day of June 2021.
PRESENT: President Richard Dennis, Trustee Reggie Dowell, Trustee Mark Stewart, Charlotte Watkins, Bookkeeper/ Office Assistant, Jeremy Bennett, Superintendent, and Jerry Tice, Attorney, (Via Phone) could be heard and identified.
PURPOSE: The primary purpose of this meeting was to discuss the Tentative Budget & Appropriation Ordinance # 154 and to assist the Superintendent in acting upon his suggestions concerning equipment. The Annual Treasurer’s Report also had to be approved.
The meeting was called to order by President Richard Dennis at 8:07 a.m.
REORGANIZATION OF BOARD OF TRUSTEES: Trustee Reggie Dowell moved to make Trustee Richard Dennis President of the Board, Mark Stewart Secretary and he remain Treasurer of the Board, Mark Stewart seconded. Trustee Reggie Dowell voted Aye, Trustee Mark Stewart voted Aye and President Richard Dennis voted Aye. Motion passed.
AGENDA: Mark Stewart moved to approve Agenda as submitted. Reggie Dowell seconded. Trustee Mark Stewart voted Aye, Trustee Reggie Dowell voted Aye, and President Richard Dennis voted Aye. Motion passed.
MINUTES: Upon review of March 10, 2021 minutes no revisions were made. Reggie Dowell moved to approve the minutes. Mark Stewart seconded. Trustee Reggie Dowell voted Aye, Trustee Mark Stewart voted Aye, President Richard Dennis voted Aye. motion passed to approve the minutes.
TREASURER’S REPORT: The Comparative Profit & Loss statement for the period of May 1, 2021, through May 28, 2021 along with Balance Sheet for May 2021 was submitted. Reggie Dowell moved to approve the Financial Reports as submitted, Mark Stewart seconded. Trustee Reggie Dowell voted Aye, Trustee Mark Stewart voted Aye, and President Richard Dennis voted Aye. Motion passed.
ANNUAL TREASURER’S REPORT: Annual Treasurer’s Report was reviewed with no revisions. Reggie Dowell moved to approve the Treasurer’s Annual Report, Mark Stewart seconded, Trustee Reggie Dowell voted Aye, Trustee Mark Stewart voted Aye, and President Richard Dennis voted Aye. Motion passed.
TENTATIVE BUDGET AND APPROPRIATION ORDINANCE NO: 154: The Tentative Budget and Appropriation Ordinance was reviewed. An official amount of $171,357.94 for General Corporate was entered for line 7, and an official amount of 39,704.89 for Liability, Work Comp, Unemployment and Social Security was entered for line 8. With estimated Receipts totaling $441,003.84; and estimated expenditures total $440,950.00 for a possible income of $53.84.
Reggie Dowell moved for approval of the Tentative Budget and Appropriation Ordinance #154. Mark Stewart seconded. Trustee Reggie Dowell voted Aye, Trustee Mark Stewart voted Aye and President Richard Dennis voted Aye. Motion passed. The notice for the Tentative Budget and Appropriation Ordinance No. 154 will be sent to the Observer for publication on 6/7/2021.
FOUNDATION REMOVAL: Manager, Jeremy Bennett asked the Board Members about charging for foundation removal. After discussion it was decided to charge $150.00 an hour if equipment was required to remove the foundation. Mark Stewart moved to approve the amount of $150.00 per hour for foundation removal, Reggie Dowell seconded. Motion passed.
BURIALS AFTER 2:P.M. Manager, Jeremy Bennett asked the Board if the $100.00 additional charge for after 3:p.m. burials be moved to 2:p.m. He stated that with the family’s tending to visit after the service it keeps the employees after regular working hours. Reggie Dowell moved to change the time to 2:p.m. Mark Stewart seconded, Motion passed.
OPEN MEETINGS ACT: Board Members were remined to keep their certification for the Open Meetings Act current. Trustee Reggie Dowell stated he would be renewing his in the near future. All other Board Members are current at this time.
Attorney, Jerry Tice reminded Office Assistant, Charlotte Watkins to post the Tentative Budget to the front door and Notice copy inside (signed) and to make sure the Publication would be at least 30 days prior to the next meeting.
There being no further business, Mark Stewart moved to adjourn the meeting, Reggie Dowell seconded. Motion passed. Meeting adjourned at 8:48 a.m., with the next regular meeting July 21th, 2021 at 8:00 a.m. or upon call by the President.
Respectfully submitted,
________________________________________
Secretary, Mark Stewart
The Trustees of the Menard County Cemetery Maintenance District met at 8:00 a.m. Petersburg, Illinois, this 2nd day of June 2021.
PRESENT: President Richard Dennis, Trustee Reggie Dowell, Trustee Mark Stewart, Charlotte Watkins, Bookkeeper/ Office Assistant, Jeremy Bennett, Superintendent, and Jerry Tice, Attorney, (Via Phone) could be heard and identified.
PURPOSE: The primary purpose of this meeting was to discuss the Tentative Budget & Appropriation Ordinance # 154 and to assist the Superintendent in acting upon his suggestions concerning equipment. The Annual Treasurer’s Report also had to be approved.
The meeting was called to order by President Richard Dennis at 8:07 a.m.
REORGANIZATION OF BOARD OF TRUSTEES: Trustee Reggie Dowell moved to make Trustee Richard Dennis President of the Board, Mark Stewart Secretary and he remain Treasurer of the Board, Mark Stewart seconded. Trustee Reggie Dowell voted Aye, Trustee Mark Stewart voted Aye and President Richard Dennis voted Aye. Motion passed.
AGENDA: Mark Stewart moved to approve Agenda as submitted. Reggie Dowell seconded. Trustee Mark Stewart voted Aye, Trustee Reggie Dowell voted Aye, and President Richard Dennis voted Aye. Motion passed.
MINUTES: Upon review of March 10, 2021 minutes no revisions were made. Reggie Dowell moved to approve the minutes. Mark Stewart seconded. Trustee Reggie Dowell voted Aye, Trustee Mark Stewart voted Aye, President Richard Dennis voted Aye. motion passed to approve the minutes.
TREASURER’S REPORT: The Comparative Profit & Loss statement for the period of May 1, 2021, through May 28, 2021 along with Balance Sheet for May 2021 was submitted. Reggie Dowell moved to approve the Financial Reports as submitted, Mark Stewart seconded. Trustee Reggie Dowell voted Aye, Trustee Mark Stewart voted Aye, and President Richard Dennis voted Aye. Motion passed.
ANNUAL TREASURER’S REPORT: Annual Treasurer’s Report was reviewed with no revisions. Reggie Dowell moved to approve the Treasurer’s Annual Report, Mark Stewart seconded, Trustee Reggie Dowell voted Aye, Trustee Mark Stewart voted Aye, and President Richard Dennis voted Aye. Motion passed.
TENTATIVE BUDGET AND APPROPRIATION ORDINANCE NO: 154: The Tentative Budget and Appropriation Ordinance was reviewed. An official amount of $171,357.94 for General Corporate was entered for line 7, and an official amount of 39,704.89 for Liability, Work Comp, Unemployment and Social Security was entered for line 8. With estimated Receipts totaling $441,003.84; and estimated expenditures total $440,950.00 for a possible income of $53.84.
Reggie Dowell moved for approval of the Tentative Budget and Appropriation Ordinance #154. Mark Stewart seconded. Trustee Reggie Dowell voted Aye, Trustee Mark Stewart voted Aye and President Richard Dennis voted Aye. Motion passed. The notice for the Tentative Budget and Appropriation Ordinance No. 154 will be sent to the Observer for publication on 6/7/2021.
FOUNDATION REMOVAL: Manager, Jeremy Bennett asked the Board Members about charging for foundation removal. After discussion it was decided to charge $150.00 an hour if equipment was required to remove the foundation. Mark Stewart moved to approve the amount of $150.00 per hour for foundation removal, Reggie Dowell seconded. Motion passed.
BURIALS AFTER 2:P.M. Manager, Jeremy Bennett asked the Board if the $100.00 additional charge for after 3:p.m. burials be moved to 2:p.m. He stated that with the family’s tending to visit after the service it keeps the employees after regular working hours. Reggie Dowell moved to change the time to 2:p.m. Mark Stewart seconded, Motion passed.
OPEN MEETINGS ACT: Board Members were remined to keep their certification for the Open Meetings Act current. Trustee Reggie Dowell stated he would be renewing his in the near future. All other Board Members are current at this time.
Attorney, Jerry Tice reminded Office Assistant, Charlotte Watkins to post the Tentative Budget to the front door and Notice copy inside (signed) and to make sure the Publication would be at least 30 days prior to the next meeting.
There being no further business, Mark Stewart moved to adjourn the meeting, Reggie Dowell seconded. Motion passed. Meeting adjourned at 8:48 a.m., with the next regular meeting July 21th, 2021 at 8:00 a.m. or upon call by the President.
Respectfully submitted,
________________________________________
Secretary, Mark Stewart