REGULAR MEETING
The Trustees of the Menard County Cemetery Maintenance District met in regular
session and came to order on Wednesday, March 13, 2019, at 8:20 a.m. at 19127 State Highway
123, Petersburg, Illinois.
PRESENT: Trustees Mark Stewart, Richard Dennis and Reggie Dowell, Attorney Jerry Tice, Charlotte Watkins, Office Ass’t., and Allan Dean, Superintendent.
AGENDA: Reggie Dowell, moved to accept Agenda as submitted and posted, Mark Stewart
seconded, motion passed.
MINUTES: Mark Stewart moved to approve the minutes as submitted, Reggie Dowell
seconded, motion passed.
TREASURER’S REPORT: Reggie Dowell moved to approve the Treasurer’s report, Mark Stewart seconded, motion passed.
FOIA COMPLIANCE: Mark Stewart is due for renewal of the FOIA and the open meetings act on March 24th.
CMS PURCHASING:: Reggie Dowell moved to make a resolution to authorize Superintendent Allan Dean, to purchase in his name on behalf of the Cemetery District through the CMS State Purchasing Surplus program. Mark Stewart seconded the motion. Motion passed. Resolution made. (attached)
MEETING DATES: Trustee’s approved the following meeting dates for the upcoming year:
Meeting dates for calendar year 2019 / 2020.
1st Wednesday in June, 2019 at 8:00 a.m. - June 5th
3rd Wednesday in July, 2019 at 8:00 a.m. - July 17th
2nd Wednesday in December, 2019 at 9:00 a.m. - December 11th
with adjournment to an afternoon meeting with Cemetery Representatives.
2nd Wednesday in March, 2020 at 8:00 a.m. – March 11th
EQUIPMENT: Allan informed the Trustee’s that a mower was due for replacement this year and that he has looked at several and would present pricing at the June Board Meeting.
Allan informed the Board that the Casey’s cards would no longer allow in store purchases and
Suggested that the District buy an Ice Machine. After discussion, it was decided not to purchase and Ice Machine, but to use the Districts Visa card to purchase ice and water as needed.
INTERGOVERNMENTAL CONTRACT: The contract from the County to mow the (EMS) Ambulance property from May 2019 thru Nov. 2019 for the sum $3250.00 was presented. Reggie Dowell moved to approve the contract, Mark Stewart seconded the motion, motion passed with Richard Dennis, President & Mark Stewart, Sec. signing the contract.
ADDITIONAL CEMETERY RULES/ REGULATIONS: Allan presented to the Board a list of additional regulations as stated below:
The maintenance equipment.
Location when it is deemed safe.
These regulations shall be posted at the District Facility and on the District’s Web page.
Trustee Reggie Dowell had to leave the meeting for a previous scheduled appointment at 9:21 a.m.
A Quorum was still present.
SEASONAL HELP, PAY SCALE & WAGES: Attorney Jerry Tice stated that an increase in Revenue would be needed down the road with the increase of Minimum Wage and other rising costs of doing business. Mr. Tice suggested talking to the Legislatures about increasing the Districts tax rate as well as changing the requirements of Publication of Appropriations, Treasures Report and other required publications. Manager Dean ask if the District could do a Sales tax through the County. Mr. Tice will check into the possibility.
Allan currently has a range of $9.00 to $10.50 to work with for wages of the seasonal help. He informed the Board that currently no adjustments to the starting wage was needed.
After discussion, the Board decided to raise Allan Dean’s salary from $44,558.00 to $45,884.80, equaling $22.06 per hour. An increase for Jeremy Bennett from $31,200.00, to $33,280.00 equaling $16.00 per hour. Mitchell Coffee’s salary from $32,782.00 to $33,280.00 equaling $16.00 per hour and Kevin Pratt from $22,495.00, to $23,170.00 equaling $11.14 per hour and Charlotte Watkins hourly rate from $11.50 to $12.00 per hour.
Mark Stewart made a motion to approve the wage increases for Allan, Mitchell, Jeremy, Kevin and Charlotte. Richard Dennis seconded, motion passed.
With there being no further business, Mark Stewart moved to adjourn the meeting, Richard Dennis seconded, Motion passed. Adjournment at 9:55 a.m.
____________________________________
Mark Stewart , Secretary
The Trustees of the Menard County Cemetery Maintenance District met in regular
session and came to order on Wednesday, March 13, 2019, at 8:20 a.m. at 19127 State Highway
123, Petersburg, Illinois.
PRESENT: Trustees Mark Stewart, Richard Dennis and Reggie Dowell, Attorney Jerry Tice, Charlotte Watkins, Office Ass’t., and Allan Dean, Superintendent.
AGENDA: Reggie Dowell, moved to accept Agenda as submitted and posted, Mark Stewart
seconded, motion passed.
MINUTES: Mark Stewart moved to approve the minutes as submitted, Reggie Dowell
seconded, motion passed.
TREASURER’S REPORT: Reggie Dowell moved to approve the Treasurer’s report, Mark Stewart seconded, motion passed.
FOIA COMPLIANCE: Mark Stewart is due for renewal of the FOIA and the open meetings act on March 24th.
CMS PURCHASING:: Reggie Dowell moved to make a resolution to authorize Superintendent Allan Dean, to purchase in his name on behalf of the Cemetery District through the CMS State Purchasing Surplus program. Mark Stewart seconded the motion. Motion passed. Resolution made. (attached)
MEETING DATES: Trustee’s approved the following meeting dates for the upcoming year:
Meeting dates for calendar year 2019 / 2020.
1st Wednesday in June, 2019 at 8:00 a.m. - June 5th
3rd Wednesday in July, 2019 at 8:00 a.m. - July 17th
2nd Wednesday in December, 2019 at 9:00 a.m. - December 11th
with adjournment to an afternoon meeting with Cemetery Representatives.
2nd Wednesday in March, 2020 at 8:00 a.m. – March 11th
EQUIPMENT: Allan informed the Trustee’s that a mower was due for replacement this year and that he has looked at several and would present pricing at the June Board Meeting.
Allan informed the Board that the Casey’s cards would no longer allow in store purchases and
Suggested that the District buy an Ice Machine. After discussion, it was decided not to purchase and Ice Machine, but to use the Districts Visa card to purchase ice and water as needed.
INTERGOVERNMENTAL CONTRACT: The contract from the County to mow the (EMS) Ambulance property from May 2019 thru Nov. 2019 for the sum $3250.00 was presented. Reggie Dowell moved to approve the contract, Mark Stewart seconded the motion, motion passed with Richard Dennis, President & Mark Stewart, Sec. signing the contract.
ADDITIONAL CEMETERY RULES/ REGULATIONS: Allan presented to the Board a list of additional regulations as stated below:
- All Interments require a signed contract.
- Contracts are per person (remains)
- Interment of more than one person on a lot is allowed,
- All interments require an outer burial container (Vault)
- Full burial vaults must be of Concrete, Steel or Plastic that
The maintenance equipment.
- All cremations require a vault made of at least plastic.
- Dumping of a cremation remains is not allowed. Law enforcement will
- All persons signing a contract, must be able to prove they have the
- The Maintenance District has the right to move a Headstone or
- When a Marker or Headstone is to be moved for an interment,
Location when it is deemed safe.
- Only Law enforcement and those conducting Military rites are
- All vehicles must remain on road ways and park in designated areas.
- The speed limit of 20 mph is always to be observed.
- All vehicles must yield to Maintenance Crews and vehicles.
- All persons must conduct themselves in a manner that maintains the
These regulations shall be posted at the District Facility and on the District’s Web page.
Trustee Reggie Dowell had to leave the meeting for a previous scheduled appointment at 9:21 a.m.
A Quorum was still present.
SEASONAL HELP, PAY SCALE & WAGES: Attorney Jerry Tice stated that an increase in Revenue would be needed down the road with the increase of Minimum Wage and other rising costs of doing business. Mr. Tice suggested talking to the Legislatures about increasing the Districts tax rate as well as changing the requirements of Publication of Appropriations, Treasures Report and other required publications. Manager Dean ask if the District could do a Sales tax through the County. Mr. Tice will check into the possibility.
Allan currently has a range of $9.00 to $10.50 to work with for wages of the seasonal help. He informed the Board that currently no adjustments to the starting wage was needed.
After discussion, the Board decided to raise Allan Dean’s salary from $44,558.00 to $45,884.80, equaling $22.06 per hour. An increase for Jeremy Bennett from $31,200.00, to $33,280.00 equaling $16.00 per hour. Mitchell Coffee’s salary from $32,782.00 to $33,280.00 equaling $16.00 per hour and Kevin Pratt from $22,495.00, to $23,170.00 equaling $11.14 per hour and Charlotte Watkins hourly rate from $11.50 to $12.00 per hour.
Mark Stewart made a motion to approve the wage increases for Allan, Mitchell, Jeremy, Kevin and Charlotte. Richard Dennis seconded, motion passed.
With there being no further business, Mark Stewart moved to adjourn the meeting, Richard Dennis seconded, Motion passed. Adjournment at 9:55 a.m.
____________________________________
Mark Stewart , Secretary