LorREGULAR MEETING
The Trustees of the Menard County Cemetery Maintenance District met in regular
session and came to order on Wednesday, March 14, 2018, at 8:07 a.m. at 19127 State Highway
123, Petersburg, Illinois.
PRESENT: Trustees Mark Stewart, Richard Dennis and Reggie Dowell, Attorney Jerry Tice, Charlotte Watkins, Office Ass’t., and Allan Dean, Superintendent.
AGENDA: Reggie Dowell, moved to accept Agenda as submitted and posted, Mark Stewart
seconded, motion passed.
MINUTES: Mark Stewart moved to approve the minutes as submitted, Reggie Dowell
seconded, motion passed.
TREASURER’S REPORT: Reggie Dowell moved to approve the Treasurer’s report, Mark Stewart seconded, motion passed.
FOIA COMPLIANCE: Mark Stewart and with Reggie Dowell are due for renewal of the FOIA and the open meetings act.
Mark Stewart moved to appoint Allan Dean as FOIA officer. Reggie Dowell seconded, motion passed.
MEETING DATES: Trustee’s approved the following meeting dates for the upcoming year:
Meeting dates for calendar year 2018 / 2019.
1st Wednesday in June, 2018 at 8:00 a.m. - June 6th
3rd Wednesday in July, 2018 at 8:00 a.m. - July 18th
2nd Wednesday in December, 2018 at 9:00 a.m. - December 12th
with adjournment to an afternoon meeting with Cemetery Representatives.
2nd Wednesday in March, 2019 at 8:00 a.m. – March 13th
EQUIPMENT: Allan informed the Trustee’s that a mower was due for replacement this year and that he would acquire bids to present at the June Board Meeting.
INTERGOVERNMENTAL CONTRACT: The contract from the County to mow the (EMS) Ambulance property from May 2018 thru Nov. 2018 for the sum $3250.00 was presented. Reggie Dowell moved to approve the contract, Mark Stewart seconded the motion, motion passed with Richard Dennis, President & Mark Stewart, Sec. signing the contract.
OPENING/CLOSING FOR CREMATIONS: Allan informed the Board, with more cremations we have left money on the table compared to other cemeteries. He stated that the grave sight still has to be maintained as a full burial sight does.
Mr. Tice explained to the Board that our tax rate has been consistent as far as the Districts Tax Income is concerned. He stated that the District is capped on what it can Levy, so fees for services must supplement the Revenue.
Mr. Dennis suggested raising the price gradually. He recommended a price of $500.00 Monday thru Friday, which would make Saturday’s rate $600.00, after 2:p.m. $700.00 and Sunday & Holidays $1500.00. Reggie Dowel moved to implement the price increase effective April 1, 2018. Mark Stewart seconded, motion passed.
SEASONAL HELP, PAY SCALE & WAGES: Allan currently has a range of $9.00 to $10.50 to work with for wages of the seasonal help. He informed the Board that two employees were returning for the season and would like to increase their starting was as follows:
Sean Dassing from $9.50 to $9.75 and Josh Ruh from $9.00 to $9.25.
After discussion, the Board decided to raise Allan Dean’s salary 3% from $43,260.00 to $44,558.00. Increase Jeremy Bennett’s 4% from $30,000.00 to $31,200.00, Mitchell Coffee’s salary 3% from $31,827.00 to 32,782.00 and Kevin Pratt 3% from $21,840.00 to $22,782.00, and Charlotte Watkins hourly rate from $11.00 to $11.50 with one week sick pay along with her one week vacation. Mark Stewart made a motion to approve the increase in Seasonal pay and wage increases for Allan, Mitchell, Jeremy, Kevin and Charlotte. Reggie Dowell seconded, motion passed.
With there being no further business, meeting adjourned at 9:37 a.m.
____________________________________
Mark Stewart , Secretary
The Trustees of the Menard County Cemetery Maintenance District met in regular
session and came to order on Wednesday, March 14, 2018, at 8:07 a.m. at 19127 State Highway
123, Petersburg, Illinois.
PRESENT: Trustees Mark Stewart, Richard Dennis and Reggie Dowell, Attorney Jerry Tice, Charlotte Watkins, Office Ass’t., and Allan Dean, Superintendent.
AGENDA: Reggie Dowell, moved to accept Agenda as submitted and posted, Mark Stewart
seconded, motion passed.
MINUTES: Mark Stewart moved to approve the minutes as submitted, Reggie Dowell
seconded, motion passed.
TREASURER’S REPORT: Reggie Dowell moved to approve the Treasurer’s report, Mark Stewart seconded, motion passed.
FOIA COMPLIANCE: Mark Stewart and with Reggie Dowell are due for renewal of the FOIA and the open meetings act.
Mark Stewart moved to appoint Allan Dean as FOIA officer. Reggie Dowell seconded, motion passed.
MEETING DATES: Trustee’s approved the following meeting dates for the upcoming year:
Meeting dates for calendar year 2018 / 2019.
1st Wednesday in June, 2018 at 8:00 a.m. - June 6th
3rd Wednesday in July, 2018 at 8:00 a.m. - July 18th
2nd Wednesday in December, 2018 at 9:00 a.m. - December 12th
with adjournment to an afternoon meeting with Cemetery Representatives.
2nd Wednesday in March, 2019 at 8:00 a.m. – March 13th
EQUIPMENT: Allan informed the Trustee’s that a mower was due for replacement this year and that he would acquire bids to present at the June Board Meeting.
INTERGOVERNMENTAL CONTRACT: The contract from the County to mow the (EMS) Ambulance property from May 2018 thru Nov. 2018 for the sum $3250.00 was presented. Reggie Dowell moved to approve the contract, Mark Stewart seconded the motion, motion passed with Richard Dennis, President & Mark Stewart, Sec. signing the contract.
OPENING/CLOSING FOR CREMATIONS: Allan informed the Board, with more cremations we have left money on the table compared to other cemeteries. He stated that the grave sight still has to be maintained as a full burial sight does.
Mr. Tice explained to the Board that our tax rate has been consistent as far as the Districts Tax Income is concerned. He stated that the District is capped on what it can Levy, so fees for services must supplement the Revenue.
Mr. Dennis suggested raising the price gradually. He recommended a price of $500.00 Monday thru Friday, which would make Saturday’s rate $600.00, after 2:p.m. $700.00 and Sunday & Holidays $1500.00. Reggie Dowel moved to implement the price increase effective April 1, 2018. Mark Stewart seconded, motion passed.
SEASONAL HELP, PAY SCALE & WAGES: Allan currently has a range of $9.00 to $10.50 to work with for wages of the seasonal help. He informed the Board that two employees were returning for the season and would like to increase their starting was as follows:
Sean Dassing from $9.50 to $9.75 and Josh Ruh from $9.00 to $9.25.
After discussion, the Board decided to raise Allan Dean’s salary 3% from $43,260.00 to $44,558.00. Increase Jeremy Bennett’s 4% from $30,000.00 to $31,200.00, Mitchell Coffee’s salary 3% from $31,827.00 to 32,782.00 and Kevin Pratt 3% from $21,840.00 to $22,782.00, and Charlotte Watkins hourly rate from $11.00 to $11.50 with one week sick pay along with her one week vacation. Mark Stewart made a motion to approve the increase in Seasonal pay and wage increases for Allan, Mitchell, Jeremy, Kevin and Charlotte. Reggie Dowell seconded, motion passed.
With there being no further business, meeting adjourned at 9:37 a.m.
____________________________________
Mark Stewart , Secretary