`TRUSTEES’ REGULAR MEETING
The Trustees of the Menard County Cemetery Maintenance District met Via Phone Conference (Virtual Meeting) due to the Covid-19 Virus at 8:00 a.m. Petersburg, Illinois, this 3rd day of June 2020. ROLL CALL: PRESENT: President Richard Dennis, could be heard and identified, Trustee Reggie Dowell, could be heard and identified, Trustee Mark Stewart, could be heard and identified, Charlotte Watkins, Bookkeeper/ Office Assistant, could be heard and identified with Allan Dean, Superintendent, being physically present and could be heard and identified. Jerry Tice, Attorney, could be heard and identified. PURPOSE: The primary purpose of this meeting was to discuss the Tentative Budget & Appropriation Ordinance and to assist the Superintendent in acting upon his suggestions concerning equipment. The Annual Treasurer’s Report also had to be approved. The meeting was called to order by President Richard Dennis at 8:00 a.m. REORGANIZATION OF BOARD OF TRUSTEES: Trustee Reggie Dowell moved to make Trustee Richard Dennis President of the Board, Mark Stewart Secretary and he remain Treasurer of the Board, Mark Stewart seconded. Trustee Reggie Dowell voted Aye, Trustee Mark Stewart voted Aye and President Richard Dennis voted Aye. Motion passed. AGENDA: Mark Stewart moved to approve Agenda as submitted. Reggie Dowell seconded. Trustee Mark Stewart voted Aye, Trustee Reggie Dowell voted Aye, and President Richard Dennis voted Aye. Motion passed. MINUTES: Upon review of March 11, 2020 minutes no revisions were made. Reggie Dowell moved to approve the minutes. Mark Stewart seconded. Trustee Reggie Dowell voted Aye, Trustee Mark Stewart voted Aye, President Richard Dennis voted Aye. motion passed to approve the minutes. TREASURER’S REPORT: The Comparative Profit & Loss statement for the period of May 1, 2020, through May 22, 2020 along with comparative Balance Sheet of May 1, 2020 thru May 22, 2019 was submitted. President Dick Dennis ask that there be full year comparison submitted at next meeting and to remove two mowers no longer active. Mark Stewart moved to approve the Financial Reports as corrected, Reggie Dowell seconded. Trustee Reggie Dowell voted Aye, Trustee Mark Stewart voted Aye, and President Richard Dennis voted Aye. Motion passed. ANNUAL TREASURER’S REPORT: Annual Treasurer’s Report was reviewed with no revisions. Mark Stewart moved to approve the Treasurer’s Annual Report, Reggie Dowell seconded, Trustee Reggie Dowell voted Aye, Trustee Mark Stewart voted Aye, and President Richard Dennis voted Aye. Motion passed. TENTATIVE BUDGET AND APPROPRIATION ORDINANCE NO: 151: The Tentative Budget and Appropriation Ordinance was reviewed. An official amount of $167,397.70 for General Corporate was entered for line 7, and an official amount of 38,386.03 for Liability, Work Comp, Unemployment and Social Security was entered for line 8. With estimated Receipts totaling $390,446.01; and estimated expenditures total $390,400.00 for a possible income of $46.01. Reggie Dowell moved for approval of the Tentative Budget and Appropriation Ordinance as #151. Mark Stewart seconded. Trustee Reggie Dowell voted Aye, Trustee Mark Stewart voted Aye and President Richard Dennis voted Aye. Motion passed. The notice for the Tentative Budget and Appropriation Ordinance No. 151 will be sent to the Observer for publication on 6/8/2020. OLD BUSINESS: President Richard Dennis ask if anyone had talked with Ben Hollis over the burial of his father. Attorney Jerry Tice said he had not heard from Mr. Hollis. Mr. Tice said The final decision was up to the Board of Trustee’s. There was a discussion pertaining to Sexual Harassment Training for the employees. Jerry said the Trustee’s should go through the training also. He suggested waiting for the Insurance Company to reschedule rather than pay for the training. There being no further business, Mark Stewart moved to adjourn the meeting, Reggie Dowell seconded with Trustee Reggie Dowell voting Aye, Trustee Mark Stewart voting Aye and President Richard Dennis voting Aye, Meeting adjourned at 8:25 a.m., with the next regular meeting July 15th, 2020 at 8:00 a.m. or upon call by the President. Respectfully submitted, Secretary, Mark Stewart |