TRUSTEES’ REGULAR MEETING
The Trustees of the Menard County Cemetery Maintenance District met at 8:00 a.m. Petersburg, Illinois, this 20th day of July 2022.
ROLL CALL: PRESENT: President Richard Dennis, Trustee Mark Stewart, Trustee Reggie Dowell and Attorney Jerry Tice, Charlotte Watkins, Bookkeeper/ Office Assistant, and Jeremy Bennett, Superintendent.
With a Quorum being present, President Dennis called the meeting to order at 8:02 a.m.
PURPOSE: The primary purpose of this meeting was to discuss the Budget & Appropriation Ordinance #158
AGENDA: Mark Stewart moved to approve Agenda as submitted. Reggie Dowell seconded. Motion passed.
MINUTES: Upon review of June 1, 2022 minutes no revisions were made. Reggie Dowell moved to approve the minutes. Mark Stewart seconded, motion passed
TREASURER’S REPORT: The Comparative Profit & Loss statement for the period of May 1, 2022, through June 30, 2022 along with Comparative Balance Sheet thru June 30, 2022 was submitted. Mark Stewart moved to approve the Financial Reports as presented, Reggie Dowell seconded. Motion passed.
COMPTROLLER REPORT: The Comptroller Report was submitted for approval. Mark Stewart moved to approve the Comptroller Report as submitted. Reggie Dowell seconded the motion. Motion passed.
EQUIPMENT NEEDS: Manager Jeremy Bennett informed the Board that a new mower was needed and presented quotes with only Henry’s Service Center willing to take a trade-in. He suggested going with Henry’s Service Center for a Cheetah II with 72” mower deck. A 20% discount was quoted along with $4500.00 for the trade-in with a final price of $8739.00. Mark Stewart moved to purchase the Cheetah mower for $8730.00. Reggie Dowell seconded the motion. Motion passed.
BUDGET AND APPROPRIATION ORDINANCE NO: 158: The Budget and Appropriation Ordinance was reviewed. An official amount of $177,400.78 for General Corporate was entered for line 7. The official amount of 41,330.17 for Liability, Work Comp, Unemployment and Social Security was entered for line 8. With estimated Receipts totaling $564,629.57 and estimated expenditures total $564,550.00 for a possible income of $79.57.
Manager Bennett stated that Employees were difficult to keep and an increase in wages was discussed with the possibility of increasing the Wage line item along with the unemployment.
Trustee Reggie Dowell moved, and Trustee Mark Stewart seconded a motion that the trustees meeting not be adjourned, but be continued to reconvene at the District Office on Friday July 22, 2022 at 8:00 A.M. to consider and approve the District’s Final Appropriation Ordinance for the district’s Fiscal Year May 1, 2022 to April 30, 2023. Motion passed.
RECONVENED: With a Quorum being present, the Trustee Meeting reconvened July 22, 2022 at 8:00 A.M. with roll call: President Richard Dennis Present, Trustee Mark Stewart Present, Attorney Jerry Tice Present, Manager Jeremy Bennett Present, Charlotte Watkins, Bookkeeper/ Office Assistant Present with Trustee Reggie Dowell Absent.
Mark Stewart moved for approval of the Budget and Appropriation Ordinance #158 as previously submitted with no changes. Richard Dennis seconded, with Trustee Mark Stewart voting Aye and President/Trustee Richard Dennis voting Aye with Trustee Reggie Dowell absent. Motion passed. The Budget and Appropriation Ordinance No. 158 will be sent to the Observer for publication on 7/25/2022.
There being no further business, Mark Stewart moved to adjourn the meeting, Richard Dennis seconded. Meeting adjourned at 8:25 a.m., with the next regular meeting scheduled for December 14, 2022 at 9:00 a.m. following with a joint meeting with Cemetery Representatives at 1:00 p.m.
Respectfully submitted,
______________ __________________________
Secretary, Mark Stewart
The Trustees of the Menard County Cemetery Maintenance District met at 8:00 a.m. Petersburg, Illinois, this 20th day of July 2022.
ROLL CALL: PRESENT: President Richard Dennis, Trustee Mark Stewart, Trustee Reggie Dowell and Attorney Jerry Tice, Charlotte Watkins, Bookkeeper/ Office Assistant, and Jeremy Bennett, Superintendent.
With a Quorum being present, President Dennis called the meeting to order at 8:02 a.m.
PURPOSE: The primary purpose of this meeting was to discuss the Budget & Appropriation Ordinance #158
AGENDA: Mark Stewart moved to approve Agenda as submitted. Reggie Dowell seconded. Motion passed.
MINUTES: Upon review of June 1, 2022 minutes no revisions were made. Reggie Dowell moved to approve the minutes. Mark Stewart seconded, motion passed
TREASURER’S REPORT: The Comparative Profit & Loss statement for the period of May 1, 2022, through June 30, 2022 along with Comparative Balance Sheet thru June 30, 2022 was submitted. Mark Stewart moved to approve the Financial Reports as presented, Reggie Dowell seconded. Motion passed.
COMPTROLLER REPORT: The Comptroller Report was submitted for approval. Mark Stewart moved to approve the Comptroller Report as submitted. Reggie Dowell seconded the motion. Motion passed.
EQUIPMENT NEEDS: Manager Jeremy Bennett informed the Board that a new mower was needed and presented quotes with only Henry’s Service Center willing to take a trade-in. He suggested going with Henry’s Service Center for a Cheetah II with 72” mower deck. A 20% discount was quoted along with $4500.00 for the trade-in with a final price of $8739.00. Mark Stewart moved to purchase the Cheetah mower for $8730.00. Reggie Dowell seconded the motion. Motion passed.
BUDGET AND APPROPRIATION ORDINANCE NO: 158: The Budget and Appropriation Ordinance was reviewed. An official amount of $177,400.78 for General Corporate was entered for line 7. The official amount of 41,330.17 for Liability, Work Comp, Unemployment and Social Security was entered for line 8. With estimated Receipts totaling $564,629.57 and estimated expenditures total $564,550.00 for a possible income of $79.57.
Manager Bennett stated that Employees were difficult to keep and an increase in wages was discussed with the possibility of increasing the Wage line item along with the unemployment.
Trustee Reggie Dowell moved, and Trustee Mark Stewart seconded a motion that the trustees meeting not be adjourned, but be continued to reconvene at the District Office on Friday July 22, 2022 at 8:00 A.M. to consider and approve the District’s Final Appropriation Ordinance for the district’s Fiscal Year May 1, 2022 to April 30, 2023. Motion passed.
RECONVENED: With a Quorum being present, the Trustee Meeting reconvened July 22, 2022 at 8:00 A.M. with roll call: President Richard Dennis Present, Trustee Mark Stewart Present, Attorney Jerry Tice Present, Manager Jeremy Bennett Present, Charlotte Watkins, Bookkeeper/ Office Assistant Present with Trustee Reggie Dowell Absent.
Mark Stewart moved for approval of the Budget and Appropriation Ordinance #158 as previously submitted with no changes. Richard Dennis seconded, with Trustee Mark Stewart voting Aye and President/Trustee Richard Dennis voting Aye with Trustee Reggie Dowell absent. Motion passed. The Budget and Appropriation Ordinance No. 158 will be sent to the Observer for publication on 7/25/2022.
There being no further business, Mark Stewart moved to adjourn the meeting, Richard Dennis seconded. Meeting adjourned at 8:25 a.m., with the next regular meeting scheduled for December 14, 2022 at 9:00 a.m. following with a joint meeting with Cemetery Representatives at 1:00 p.m.
Respectfully submitted,
______________ __________________________
Secretary, Mark Stewart