`TRUSTEES’ REGULAR MEETING
The Trustees of the Menard County Cemetery Maintenance District met in regular session at 8:00 a.m. at 19127 State Highway 123, Petersburg, Illinois, this 6th day of June, 2018.
PRESENT: President Richard Dennis, Trustee Reggie Dowell, Trustee Mark Stewart, Charlotte Watkins, Bookkeeper/ Office Assistant, Allan Dean, Superintendent, Jerry Tice, Attorney.
PURPOSE: The primary purpose of this meeting was to discuss the Tentative Budget & Appropriation Ordinance and to assist the Superintendent in acting upon his suggestions concerning equipment. The Treasurer’s Report also had to be approved.
The meeting was called to order by President Richard Dennis at 8:07 a.m.
REORGANIZATION OF BOARD OF TRUSTEES: Trustee Reggie Dowell moved to make Trustee Richard Dennis President of the Board, Mark Stewart seconded, motion passed.
Trustee Reggie Dowel moved to make Trustee Mark Stewart Secretary of the Board, Trustee Richard Dennis seconded the motion, motion passed
Trustee Mark Stewart moved to make Trustee Reggie Dowell Treasurer of the Board, Trustee Richard Dennis seconded the motion, motion passed.
AGENDA: Reggie Dowell moved to approve Agenda as submitted. Mark Stewart seconded, motion passed.
MINUTES: Upon review of March 14, 2018 minutes no revisions were made. Reggie Dowell moved to approve the minutes, Mark Stewart seconded, motion passed to approve the minutes.
TREASURER’S REPORT: The Profit & Loss statement for the period of May 1, 2018, through June 4, 2018 was submitted. Mark Stewart moved to approve the Financial Reports, Reggie Dowell seconded, motion passed.
PREVAILING WAGE ORDINANCE: The Prevailing Wage Ordinance number 145 was presented. Attorney Jerry Tice, explained the prevailing wage for contractors and stated that the
Ordinance was to be published in the local papers and sent to the Department of Labor Board with proof of publication. Reggie Dowell moved to approve, Mark Stewart seconded, motion passed.
ANNUAL TREASURER’S REPORT: Annual Treasurer’s Report was reviewed with no revisions. Mark Stewart moved to approve the Treasurer’s Annual Report, Reggie Dowell seconded, motion passed.
TENTATIVE BUDGET AND APPROPRIATION ORDINANCE NO: 144 : The Tentative Budget and Appropriation Ordinance was reviewed. An official amount of $158,869.11 for General Corporate was entered for line 7, and an official amount of 35,786.21 for Liability, Work Comp, Unemployment and Social Security was entered for line 8. With estimated Receipts totaling $388,145.05; and estimated expenditures total $388,050.32 for a possible income of $94.73.
Reggie Dowell moved for approval of the Tentative Budget and Appropriation Ordinance as #144 Mark Stewart seconded, motion passed. The notice for the Tentative Budget and Appropriation Ordinance will be sent to the Observer for publication on 6/11/2018.
Attorney Jerry Tice explained to the board the tax computation and how a Property tax freeze would affect the District’s budget in the future if passed by the State Legislators and the importance of Levying the 5%.
EQUIPMENT: Allan presented quotes for an Exmark mower , Cub Cadet mower, Kubota mower and a Scag mower . After discussing the options, it was decided to go with the Cub Cadet for $10,199.99 and the Scag mower for $7,094.00 with the trade-in of the Kubota ZD331LP making the total cost $17,293.99.
Mark Stewart moved to purchase the Cub Cadet and Scag mowers, Reggie Dowell seconded, motion passed.
OTHER: Allan reminded Reggie Dowell and Dick Dennis they needed to renew their FOIA credentials.
There being no further business, Reggie Dowell moved to adjourn the meeting, Mark Stewart seconded, meeting adjourned at 8:59 a.m., with the next regular meeting July 18th, 2018 or upon call by the President.
Respectfully submitted,
______________ __________________________
Secretary, Mark Stewart
The Trustees of the Menard County Cemetery Maintenance District met in regular session at 8:00 a.m. at 19127 State Highway 123, Petersburg, Illinois, this 6th day of June, 2018.
PRESENT: President Richard Dennis, Trustee Reggie Dowell, Trustee Mark Stewart, Charlotte Watkins, Bookkeeper/ Office Assistant, Allan Dean, Superintendent, Jerry Tice, Attorney.
PURPOSE: The primary purpose of this meeting was to discuss the Tentative Budget & Appropriation Ordinance and to assist the Superintendent in acting upon his suggestions concerning equipment. The Treasurer’s Report also had to be approved.
The meeting was called to order by President Richard Dennis at 8:07 a.m.
REORGANIZATION OF BOARD OF TRUSTEES: Trustee Reggie Dowell moved to make Trustee Richard Dennis President of the Board, Mark Stewart seconded, motion passed.
Trustee Reggie Dowel moved to make Trustee Mark Stewart Secretary of the Board, Trustee Richard Dennis seconded the motion, motion passed
Trustee Mark Stewart moved to make Trustee Reggie Dowell Treasurer of the Board, Trustee Richard Dennis seconded the motion, motion passed.
AGENDA: Reggie Dowell moved to approve Agenda as submitted. Mark Stewart seconded, motion passed.
MINUTES: Upon review of March 14, 2018 minutes no revisions were made. Reggie Dowell moved to approve the minutes, Mark Stewart seconded, motion passed to approve the minutes.
TREASURER’S REPORT: The Profit & Loss statement for the period of May 1, 2018, through June 4, 2018 was submitted. Mark Stewart moved to approve the Financial Reports, Reggie Dowell seconded, motion passed.
PREVAILING WAGE ORDINANCE: The Prevailing Wage Ordinance number 145 was presented. Attorney Jerry Tice, explained the prevailing wage for contractors and stated that the
Ordinance was to be published in the local papers and sent to the Department of Labor Board with proof of publication. Reggie Dowell moved to approve, Mark Stewart seconded, motion passed.
ANNUAL TREASURER’S REPORT: Annual Treasurer’s Report was reviewed with no revisions. Mark Stewart moved to approve the Treasurer’s Annual Report, Reggie Dowell seconded, motion passed.
TENTATIVE BUDGET AND APPROPRIATION ORDINANCE NO: 144 : The Tentative Budget and Appropriation Ordinance was reviewed. An official amount of $158,869.11 for General Corporate was entered for line 7, and an official amount of 35,786.21 for Liability, Work Comp, Unemployment and Social Security was entered for line 8. With estimated Receipts totaling $388,145.05; and estimated expenditures total $388,050.32 for a possible income of $94.73.
Reggie Dowell moved for approval of the Tentative Budget and Appropriation Ordinance as #144 Mark Stewart seconded, motion passed. The notice for the Tentative Budget and Appropriation Ordinance will be sent to the Observer for publication on 6/11/2018.
Attorney Jerry Tice explained to the board the tax computation and how a Property tax freeze would affect the District’s budget in the future if passed by the State Legislators and the importance of Levying the 5%.
EQUIPMENT: Allan presented quotes for an Exmark mower , Cub Cadet mower, Kubota mower and a Scag mower . After discussing the options, it was decided to go with the Cub Cadet for $10,199.99 and the Scag mower for $7,094.00 with the trade-in of the Kubota ZD331LP making the total cost $17,293.99.
Mark Stewart moved to purchase the Cub Cadet and Scag mowers, Reggie Dowell seconded, motion passed.
OTHER: Allan reminded Reggie Dowell and Dick Dennis they needed to renew their FOIA credentials.
There being no further business, Reggie Dowell moved to adjourn the meeting, Mark Stewart seconded, meeting adjourned at 8:59 a.m., with the next regular meeting July 18th, 2018 or upon call by the President.
Respectfully submitted,
______________ __________________________
Secretary, Mark Stewart