,`TRUSTEES’ REGULAR MEETING
The Trustees of the Menard County Cemetery Maintenance District met at 8:12 a.m. Petersburg, Illinois, this 21st day of July 2021.
ROLL CALL: PRESENT: President Richard Dennis, Trustee Mark Stewart, Charlotte Watkins, Bookkeeper/ Office Assistant, and Jeremy Bennett, Superintendent. Trustee Reggie Dowell and Attorney Jerry Tice were unavailable for the meeting.
With a Quorum being present, President Dennis called the meeting to order at 8:12 a.m.
PURPOSE: The primary purpose of this meeting was to discuss the Budget & Appropriation Ordinance #155
AGENDA: Mark Stewart moved to approve Agenda as submitted. Richard Dennis seconded. Motion passed.
MINUTES: Upon review of June 2, 2021 minutes no revisions were made. Mark Stewart moved to approve the minutes. Richard Dennis seconded; motion passed
TREASURER’S REPORT: The Comparative Profit & Loss statement for the period of May 1, 2021, through July 16, 2021 along with Comparative Balance Sheet thru July 16, 2021 was submitted. Richard Dennis moved to approve the Financial Reports as presented, Mark Stewart seconded. Motion passed.
BUDGET AND APPROPRIATION ORDINANCE NO: 155: The Budget and Appropriation Ordinance was reviewed. An official amount of $171,357.94 for General Corporate was entered for line 7. The official amount of 39,704.89 for Liability, Work Comp, Unemployment and Social Security was entered for line 8. With estimated Receipts totaling $441,003.84 and estimated expenditures total $440,950.00 for a possible income of $53.84. President Richard Dennis informed the Board that Attorney Jerry Tice had reviewed the Ordinance prior to the meeting and found no discrepancies. Mark Stewart moved for approval of the Budget and Appropriation Ordinance as #155. Richard Dennis seconded. Motion passed. The Budget and Appropriation Ordinance No. 155 will be sent to the Observer for publication on 7/26/2021.
FREEDOM OF INFORMATION POLICY #E6 A Freedom of Information Policy #E6 was presented to the Board. After a review of the Policy, Mark Stewart moved to adopt the Policy. President Dennis seconded. Motion passed.
COMPTROLLER REPORT: The Comptroller Report was not available. The State had not released the 2021 forms as of yet.
EQUIPMENT NEEDS: Jeremy informed the Board that no new equipment was needed at this time. We have received one New Mower that we had been waiting on, plus one to still be delivered. Manager Bennett did inform the Board the EFI on the new mower does not seem to be saving any fuel.
OTHER BUSINESS: President Dennis informed the Board that Mr. Ben Hollis had gone to the State about burying his father. The State told him he could not bury his father there, because the Cemetery was closed to burials.
There being no further business, Mark Stewart moved to adjourn the meeting, Richard Dennis seconded . Meeting adjourned at 8:32 a.m., with the next regular meeting scheduled for December 8th, 2020 at 9:00 a.m. following with a joint meeting with Cemetery Representatives at 1:00 p.m.
Respectfully submitted,
______________ __________________________
Secretary, Mark Stewart
The Trustees of the Menard County Cemetery Maintenance District met at 8:12 a.m. Petersburg, Illinois, this 21st day of July 2021.
ROLL CALL: PRESENT: President Richard Dennis, Trustee Mark Stewart, Charlotte Watkins, Bookkeeper/ Office Assistant, and Jeremy Bennett, Superintendent. Trustee Reggie Dowell and Attorney Jerry Tice were unavailable for the meeting.
With a Quorum being present, President Dennis called the meeting to order at 8:12 a.m.
PURPOSE: The primary purpose of this meeting was to discuss the Budget & Appropriation Ordinance #155
AGENDA: Mark Stewart moved to approve Agenda as submitted. Richard Dennis seconded. Motion passed.
MINUTES: Upon review of June 2, 2021 minutes no revisions were made. Mark Stewart moved to approve the minutes. Richard Dennis seconded; motion passed
TREASURER’S REPORT: The Comparative Profit & Loss statement for the period of May 1, 2021, through July 16, 2021 along with Comparative Balance Sheet thru July 16, 2021 was submitted. Richard Dennis moved to approve the Financial Reports as presented, Mark Stewart seconded. Motion passed.
BUDGET AND APPROPRIATION ORDINANCE NO: 155: The Budget and Appropriation Ordinance was reviewed. An official amount of $171,357.94 for General Corporate was entered for line 7. The official amount of 39,704.89 for Liability, Work Comp, Unemployment and Social Security was entered for line 8. With estimated Receipts totaling $441,003.84 and estimated expenditures total $440,950.00 for a possible income of $53.84. President Richard Dennis informed the Board that Attorney Jerry Tice had reviewed the Ordinance prior to the meeting and found no discrepancies. Mark Stewart moved for approval of the Budget and Appropriation Ordinance as #155. Richard Dennis seconded. Motion passed. The Budget and Appropriation Ordinance No. 155 will be sent to the Observer for publication on 7/26/2021.
FREEDOM OF INFORMATION POLICY #E6 A Freedom of Information Policy #E6 was presented to the Board. After a review of the Policy, Mark Stewart moved to adopt the Policy. President Dennis seconded. Motion passed.
COMPTROLLER REPORT: The Comptroller Report was not available. The State had not released the 2021 forms as of yet.
EQUIPMENT NEEDS: Jeremy informed the Board that no new equipment was needed at this time. We have received one New Mower that we had been waiting on, plus one to still be delivered. Manager Bennett did inform the Board the EFI on the new mower does not seem to be saving any fuel.
OTHER BUSINESS: President Dennis informed the Board that Mr. Ben Hollis had gone to the State about burying his father. The State told him he could not bury his father there, because the Cemetery was closed to burials.
There being no further business, Mark Stewart moved to adjourn the meeting, Richard Dennis seconded . Meeting adjourned at 8:32 a.m., with the next regular meeting scheduled for December 8th, 2020 at 9:00 a.m. following with a joint meeting with Cemetery Representatives at 1:00 p.m.
Respectfully submitted,
______________ __________________________
Secretary, Mark Stewart