`TRUSTEES’ REGULAR MEETING
The Trustees of the Menard County Cemetery Maintenance District met Via Phone Conference (Virtual Meeting-with live Recording) due to the Covid-19 Virus at 9:00 a.m. Petersburg, Illinois, this 9th day of December 2020.
ROLL CALL: PRESENT: President Richard Dennis, could be heard and identified, Trustee Reggie Dowell, could be heard and identified, Trustee Mark Stewart, could be heard and identified, Jerry Tice, Attorney, could be heard and identified, Charlotte Watkins, Bookkeeper/ Office Assistant, could be heard and identified with Allan Dean, Superintendent, being physically present and could be heard and identified. Jeremy Bennett, Asst. Superintendent present and could be heard and identified.
PURPOSE: The primary purpose of this meeting was to discuss the Tax Levy #153
The meeting was called to order by President Richard Dennis at 9:00 a.m.
AGENDA: Reggie Dowell moved to approve Agenda as submitted. Mark Stewart seconded. Trustee Mark Stewart voted Aye, Trustee Reggie Dowell voted Aye, and President Richard Dennis voted Aye. Motion passed.
MINUTES: Upon review of July 15, 2020 minutes no revisions were made. Mark Stewart moved to approve the minutes. Reggie Dowell seconded. Trustee Reggie Dowell voted Aye, Trustee Mark Stewart voted Aye, President Richard Dennis voted Aye. motion passed to approve the minutes.
TREASURER’S REPORT: The Profit & Loss statement for the period of May 1, 2020, through November 30,2020 along with Balance Sheet of May 1, 2020 thru November 30, 2020 was submitted. Mark Stewart moved to approve the Financial Reports as presented, Reggie Dowell seconded. Trustee Reggie Dowell voted Aye, Trustee Mark Stewart voted Aye, and President Richard Dennis voted Aye. Motion passed.
TAX LEVY ORDINANCE NO. 153: Attorney Jerry Tice explained the tax rate and the computation of $297,265,358 assessed evaluation for next year. President Dennis ask if the Athens School adds to our tax base and Mr. Tice informed the Board that Schools are exempt and due to the way the District was set up, we cannot do a referendum to increase our tax rate.
Mr. Tice suggested that one of the Board members speak with our State Representative about
Correcting this situation.
Mark Stewart moved to approve the Tax Levy #153. Reggie Dowell seconded. Trustee Reggie Dowell voted Aye, Trustee Mark Stewart voted Aye, President Richard Dennis voted Aye. motion passed to approve the Levy.
EQUIPMENT NEEDS: Allan informed the Board that we would possibly need 1one mower and that eventually the ¾ ton 2011 truck would need replaced. He informed them that the truck had 150,000 to 160,000 miles on it and that is was used for pulling the trailers.
OPENING & CLOSINGS: Superintendent Allan Dean suggested increasing the prices for Full burials $50.00 across the board, except for Sunday pricing. Mark Stewart made a motion to increase the pricing effective as of January 1, 2021, Reggie Dowell second motion. Trustee Reggie Dowell voted Aye, Trustee Mark Stewart voted Aye, President Richard Dennis voted Aye. motion passed to approve the increase in pricing for full burials.
FOUNDATIONS: Mr. Dean suggested raising the cost of Foundations from 75 cents per
Square inch to 90 cents per square inch and the Admin fee from $100.00 to $125.00
Reggie Dowell made a motion to increase the pricing effective as of January 1, 2021, Mark Stewart second motion. Trustee Reggie Dowell voted Aye, Trustee Mark Stewart voted Aye, President Richard Dennis voted Aye. motion passed to approve the increase in pricing for Foundations effective January 1, 2021.
Office Asst. will get letters out to all Funeral Homes, Monument Companies and Cemetery Boards with the new pricing before Jan. 1, 2021
OFFICE EQUIPMENT: No Office Equipment needed at this time.
CURRENT EMPLOYEE SITUATION: At this time, President Dennis ask Jeremy Bennett and Allan Dean to leave the meeting for a discussion on Personnel. Mr. Dennis informed the Board that Jeremy Bennett had accepted the position of Superintendent/Manager with a Salary of $45,000.00 for 2021 and increasing to $52,000.00 in 2022. Mr. Bennett will have two weeks vacation and two weeks personal/ sick time along with Matching IRA of $50.00 per pay period.
Reggie Dowell made a motion to accept the terms of employment for Jeremy Bennett effective as of January 1, 2021, Mark Stewart second motion. Trustee Reggie Dowell voted Aye, Trustee Mark Stewart voted Aye, President Richard Dennis voted Aye. motion passed
Reggie Dowell made a motion to accept the terms of employment for Allan Dean formally established at a subsequent meeting effective as of January 1, 2021, Mark Stewart second motion. Trustee Reggie Dowell voted Aye, Trustee Mark Stewart voted Aye, President Richard Dennis voted Aye. motion passed.
President Dick Dennis ask if they should do something for Mr. Dean for the 20 years he has
Worked for the District. Reggie Dowell suggested they just ask him what he would like to have.
Mr. Bennett and Mr. Dean were ask to rejoin the meeting.
The Board informed Jeremy Bennett and Allan Dean that they approved the contracts signed by Mr. Bennet and Mr. Dean.
There being no further business, Mark Stewart moved to adjourn the meeting, Reggie Dowell second. with Trustee Reggie Dowell voting Aye, Trustee Mark Stewart voting Aye and President Richard Dennis voting Aye, Meeting adjourned at 10:10 a.m., with the next regular meeting scheduled for March 2, 2021 at 8:00 a.m.
Respectfully submitted,
______________ __________________________
Secretary, Mark Stewart
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