`TRUSTEES’ REGULAR MEETING
The Trustees of the Menard County Cemetery Maintenance District met at 8:00 a.m. Petersburg, Illinois, this 19th day of July 2023.
ROLL CALL: PRESENT: President Richard Dennis, Trustee Mark Stewart, Trustee Reggie Dowell and Attorney Jerry Tice, and Jeremy Bennett, Superintendent.
With a Quorum being present, President Dennis called the meeting to order at 8:08 a.m.
PURPOSE: The primary purpose of this meeting was to discuss the Budget & Appropriation Ordinance #161
AGENDA: Reggie Dowell moved to approve Agenda as submitted. Mark Stewart seconded. Motion passed.
MINUTES: Upon review of June 7th 2023 minutes no revisions were made. Mark Stewart moved to approve the minutes. Reggie Dowell seconded. motion passed.
TREASURER’S REPORT: The Comparative Profit & Loss statement for the period of May 1, 2022, through July 18, 2023 along with Comparative Balance Sheet thru July 18, 2023 was submitted. Reggie Dowell moved to approve the Financial Reports as presented, Mark Stewart seconded. Motion passed.
BUDGET AND APPROPRIATION ORDINANCE NO: 161: The Budget and Appropriation Ordinance was reviewed. An official amount of $182,283.46 for General Corporate was entered for line 7. The official amount of 44,667.66 for Liability, Work Comp, Unemployment and Social Security was entered for line 8. With estimated Receipts totaling $633,789.87 and estimated expenditures total $633,750.00 for a possible income of $39.87. Reggie Dowell moved to approve the Budget and Appropriation Ordinance No: 161 as presented, Mark Stewart seconded. Motion passed.
COMPTROLLER REPORT: The Comptroller Report was not available at this time.
FREEDOM OF INFORMATION POLICY #E8: Mark Stewart moved to approve F.O.I. Policy #E8 as presented, Reggie Dowell seconded. Motion passed.
EQUIPMENT NEEDS: Manager Jeremy Bennett informed the Board that a new mower was needed and presented quotes with R & H submitting a Bid of $12,964.00 with the trade-in of the 2020 Scag Cheetah II in the amount of $6000.00. He suggested going with R & H for a Cub PROZ972LEFI with 72” mower deck with a final price of $6964.00. Mark Stewart moved to purchase the Cub mower for $6964.00. Reggie Dowell seconded the motion. Motion passed.
If Jeremy is unable to get the Cub PROZ zero turn from R&H, Mark Stewart moved to purchase the Scags Mower for $9739.00. Reggie Dowell seconded the motion. Motion passed.
After some discussion on the purchase of a new ½ ton Truck to replace the White Dodge, Manager Bennett is to take bids of up to $40,000.00 Max with President Dennis signing off for it. Reggie Dowell moved to purchase a ½ ton Truck as discussed, Mark Stewart seconded the motion. Motion passed
There being no further business, Mark Stewart moved to adjourn the meeting, Reggie Dowell seconded. Meeting adjourned at 9:55 a.m., with the next regular meeting scheduled for December 13, 2023 at 9:00 a.m. following with a joint meeting with Cemetery Representatives at 1:00 p.m.
Respectfully submitted,
______________ __________________________
Secretary, Mark Stewart
The Trustees of the Menard County Cemetery Maintenance District met at 8:00 a.m. Petersburg, Illinois, this 19th day of July 2023.
ROLL CALL: PRESENT: President Richard Dennis, Trustee Mark Stewart, Trustee Reggie Dowell and Attorney Jerry Tice, and Jeremy Bennett, Superintendent.
With a Quorum being present, President Dennis called the meeting to order at 8:08 a.m.
PURPOSE: The primary purpose of this meeting was to discuss the Budget & Appropriation Ordinance #161
AGENDA: Reggie Dowell moved to approve Agenda as submitted. Mark Stewart seconded. Motion passed.
MINUTES: Upon review of June 7th 2023 minutes no revisions were made. Mark Stewart moved to approve the minutes. Reggie Dowell seconded. motion passed.
TREASURER’S REPORT: The Comparative Profit & Loss statement for the period of May 1, 2022, through July 18, 2023 along with Comparative Balance Sheet thru July 18, 2023 was submitted. Reggie Dowell moved to approve the Financial Reports as presented, Mark Stewart seconded. Motion passed.
BUDGET AND APPROPRIATION ORDINANCE NO: 161: The Budget and Appropriation Ordinance was reviewed. An official amount of $182,283.46 for General Corporate was entered for line 7. The official amount of 44,667.66 for Liability, Work Comp, Unemployment and Social Security was entered for line 8. With estimated Receipts totaling $633,789.87 and estimated expenditures total $633,750.00 for a possible income of $39.87. Reggie Dowell moved to approve the Budget and Appropriation Ordinance No: 161 as presented, Mark Stewart seconded. Motion passed.
COMPTROLLER REPORT: The Comptroller Report was not available at this time.
FREEDOM OF INFORMATION POLICY #E8: Mark Stewart moved to approve F.O.I. Policy #E8 as presented, Reggie Dowell seconded. Motion passed.
EQUIPMENT NEEDS: Manager Jeremy Bennett informed the Board that a new mower was needed and presented quotes with R & H submitting a Bid of $12,964.00 with the trade-in of the 2020 Scag Cheetah II in the amount of $6000.00. He suggested going with R & H for a Cub PROZ972LEFI with 72” mower deck with a final price of $6964.00. Mark Stewart moved to purchase the Cub mower for $6964.00. Reggie Dowell seconded the motion. Motion passed.
If Jeremy is unable to get the Cub PROZ zero turn from R&H, Mark Stewart moved to purchase the Scags Mower for $9739.00. Reggie Dowell seconded the motion. Motion passed.
After some discussion on the purchase of a new ½ ton Truck to replace the White Dodge, Manager Bennett is to take bids of up to $40,000.00 Max with President Dennis signing off for it. Reggie Dowell moved to purchase a ½ ton Truck as discussed, Mark Stewart seconded the motion. Motion passed
There being no further business, Mark Stewart moved to adjourn the meeting, Reggie Dowell seconded. Meeting adjourned at 9:55 a.m., with the next regular meeting scheduled for December 13, 2023 at 9:00 a.m. following with a joint meeting with Cemetery Representatives at 1:00 p.m.
Respectfully submitted,
______________ __________________________
Secretary, Mark Stewart