REGULAR MEETING
The Trustees of the Menard County Cemetery Maintenance District met Via Phone Conference (Virtual Meeting-with live Recording) due to the Covid-19 Virus at 8:00 a.m. Petersburg, Illinois, this 10th day of March,2021.
President Richard Dennis, called the meeting to order at 8:05 a.m.
ROLL CALL: PRESENT: President Richard Dennis, being physically present and could be heard and identified. Trustee Reggie Dowell, could be heard and identified, Trustee Mark Stewart, could be heard and identified, Jerry Tice, Attorney, could be heard and identified, Charlotte Watkins, Bookkeeper/ Office Assistant, could be heard and identified with Jeremy Bennett, Superintendent, being physically present and could be heard and
identified.
COVID-19: Two employees (Jeremy Bennett & Sean Dassing) had been exposed to Covid-19. They were tested as well as their wives/ girl-friends. All were negative.
Mr. Dennis set up appointments for Jeremy, Sean and Mitchell to get their Covid Vaccine.
Charlotte and her husband are in the process. Any employee with symptoms will be sent home.
Jeremy, Mitchell and Charlotte have been sanitizing the offices. A sign requiring Masks has been posted on the entrance door. Trustee’s Reggie Dowell and Richard Dennis have been vaccinated. Mark Stewart not eligible yet.
Attorney Tice suggested we talk with other Townships for help with burials if our staff is cut
Short due to Covid-19.
AGENDA: Mark Stewart, moved to accept Agenda as submitted and posted, Reggie Dowell
seconded, motion passed.
MINUTES: Reggie Dowell moved to approve the minutes as submitted, Mark Stewart
seconded, motion passed.
TREASURER’S REPORT: Reggie Dowell moved to approve the Treasurer’s report, Mark Stewart seconded, motion passed.
TRUSTEE APPOINTMENT: Trustee Reggie Dowell’s term will run out on May 31st. He stated that he would stay for another term. Attorney Jerry Tice will finalize the appointment with the County Board.
FOIA COMPLIANCE: Reggie Dowell is due for renewal of the FOIA. Reggie stated he would set up a time with President Dennis to take his test at the District Office.
FOIA OFFICER: Mark Stewart moved to make Jeremy Bennett the new FOIA Officer. Reggie Dowell seconded, motion passed. Jeremy will take the testing necessary to be Certified.
MEETING DATES: Trustee’s approved the following meeting dates for the upcoming year:
Meeting dates for calendar year 2021 / 2022.
1st Wednesday in June, 2021 at 8:00 a.m. - June 2nd
3rd Wednesday in July, 2021 at 8:00 a.m. - July 21st
2nd Wednesday in December, 2021 at 9:00 a.m. - December 8th
with adjournment to an afternoon meeting with Cemetery Representatives.
2nd Wednesday in March, 2022 at 8:00 a.m. – March 9th
EQUIPMENT: Jeremy submitted quotes for two different mowers. Henry’s Service Center submitted a quote for a Skaggs with 72” deck, 37 HP for $7,000.00.
R&H for a Cub Cadet with 72” Deck, 900 Series, EFI, Lap Bar and Power deck lift for $6000.00.
Jeremy recommended the Cub Cadet @ $6000.00. After discussion Mark Stewart moved to approve the purchase of the Cub Cadet, Reggie Dowell seconded, motion passed.
INTERGOVERNMENTAL CONTRACT: The contract from the County to mow the (EMS) Ambulance property from May 2021 thru Nov. 2021 for the sum $3500.00 was presented. Reggie Dowell moved to approve the contract, Mark Stewart seconded the motion, motion passed with Richard Dennis, President & Mark Stewart, Sec. signing the contract.
SEASONAL HELP, PAY SCALE & WAGES: Wages for Demetri Kent will be at $11.50 Hr.
After discussion, the Board decided to raise Mitchell Coffee’s salary from $33,800.00 to $17.00 an hour making his salary $35,360.00. Sean Dassing from $23,000. To $27,040 and Charlotte Watkins hourly rate from $13.00 to $14.00 per hour. Mark Stewart made a motion to approve the wage increases. Reggie Dowell seconded motion passed.
OTHER: President Dennis mentioned that the Board was sorry for the passing of Superintendent Allan Dean and informed the members that his funeral would be Thursday. He suggested contributing to the Memorial of Allan. Mark Stewart suggested the Board give $100.00 in his memory to the “Avery Dean Memorial”, Allan’s Granddaughter. All agreed.
With there being no further business, Mark Stewart moved to adjourn the meeting, Reggie Dowell seconded, Motion passed. Adjournment at 8:45 a.m.
____________________________________
Mark Stewart , Secretary
The Trustees of the Menard County Cemetery Maintenance District met Via Phone Conference (Virtual Meeting-with live Recording) due to the Covid-19 Virus at 8:00 a.m. Petersburg, Illinois, this 10th day of March,2021.
President Richard Dennis, called the meeting to order at 8:05 a.m.
ROLL CALL: PRESENT: President Richard Dennis, being physically present and could be heard and identified. Trustee Reggie Dowell, could be heard and identified, Trustee Mark Stewart, could be heard and identified, Jerry Tice, Attorney, could be heard and identified, Charlotte Watkins, Bookkeeper/ Office Assistant, could be heard and identified with Jeremy Bennett, Superintendent, being physically present and could be heard and
identified.
COVID-19: Two employees (Jeremy Bennett & Sean Dassing) had been exposed to Covid-19. They were tested as well as their wives/ girl-friends. All were negative.
Mr. Dennis set up appointments for Jeremy, Sean and Mitchell to get their Covid Vaccine.
Charlotte and her husband are in the process. Any employee with symptoms will be sent home.
Jeremy, Mitchell and Charlotte have been sanitizing the offices. A sign requiring Masks has been posted on the entrance door. Trustee’s Reggie Dowell and Richard Dennis have been vaccinated. Mark Stewart not eligible yet.
Attorney Tice suggested we talk with other Townships for help with burials if our staff is cut
Short due to Covid-19.
AGENDA: Mark Stewart, moved to accept Agenda as submitted and posted, Reggie Dowell
seconded, motion passed.
MINUTES: Reggie Dowell moved to approve the minutes as submitted, Mark Stewart
seconded, motion passed.
TREASURER’S REPORT: Reggie Dowell moved to approve the Treasurer’s report, Mark Stewart seconded, motion passed.
TRUSTEE APPOINTMENT: Trustee Reggie Dowell’s term will run out on May 31st. He stated that he would stay for another term. Attorney Jerry Tice will finalize the appointment with the County Board.
FOIA COMPLIANCE: Reggie Dowell is due for renewal of the FOIA. Reggie stated he would set up a time with President Dennis to take his test at the District Office.
FOIA OFFICER: Mark Stewart moved to make Jeremy Bennett the new FOIA Officer. Reggie Dowell seconded, motion passed. Jeremy will take the testing necessary to be Certified.
MEETING DATES: Trustee’s approved the following meeting dates for the upcoming year:
Meeting dates for calendar year 2021 / 2022.
1st Wednesday in June, 2021 at 8:00 a.m. - June 2nd
3rd Wednesday in July, 2021 at 8:00 a.m. - July 21st
2nd Wednesday in December, 2021 at 9:00 a.m. - December 8th
with adjournment to an afternoon meeting with Cemetery Representatives.
2nd Wednesday in March, 2022 at 8:00 a.m. – March 9th
EQUIPMENT: Jeremy submitted quotes for two different mowers. Henry’s Service Center submitted a quote for a Skaggs with 72” deck, 37 HP for $7,000.00.
R&H for a Cub Cadet with 72” Deck, 900 Series, EFI, Lap Bar and Power deck lift for $6000.00.
Jeremy recommended the Cub Cadet @ $6000.00. After discussion Mark Stewart moved to approve the purchase of the Cub Cadet, Reggie Dowell seconded, motion passed.
INTERGOVERNMENTAL CONTRACT: The contract from the County to mow the (EMS) Ambulance property from May 2021 thru Nov. 2021 for the sum $3500.00 was presented. Reggie Dowell moved to approve the contract, Mark Stewart seconded the motion, motion passed with Richard Dennis, President & Mark Stewart, Sec. signing the contract.
SEASONAL HELP, PAY SCALE & WAGES: Wages for Demetri Kent will be at $11.50 Hr.
After discussion, the Board decided to raise Mitchell Coffee’s salary from $33,800.00 to $17.00 an hour making his salary $35,360.00. Sean Dassing from $23,000. To $27,040 and Charlotte Watkins hourly rate from $13.00 to $14.00 per hour. Mark Stewart made a motion to approve the wage increases. Reggie Dowell seconded motion passed.
OTHER: President Dennis mentioned that the Board was sorry for the passing of Superintendent Allan Dean and informed the members that his funeral would be Thursday. He suggested contributing to the Memorial of Allan. Mark Stewart suggested the Board give $100.00 in his memory to the “Avery Dean Memorial”, Allan’s Granddaughter. All agreed.
With there being no further business, Mark Stewart moved to adjourn the meeting, Reggie Dowell seconded, Motion passed. Adjournment at 8:45 a.m.
____________________________________
Mark Stewart , Secretary