`TRUSTEES’ REGULAR MEETING
The Trustees of the Menard County Cemetery Maintenance District met in regular session at 8:00 a.m. at 19127 State Highway 123, Petersburg, Illinois, this 7th day of June, 2017.
PRESENT: President Richard Dennis, Trustee Reggie Dowell, Trustee Mark Stewart, Charlotte Watkins, Bookkeeper/ Office Assistant, Allan Dean, Superintendent, Jerry Tice, Attorney.
PURPOSE: The primary purpose of this meeting was to discuss the Tentative Budget & Appropriation Ordinance and to assist the Superintendent in acting upon his suggestions concerning equipment. The Treasurer’s Report also had to be approved.
The meeting was called to order by President Richard Dennis at 8:05 a.m.
REORGANIZATION OF BOARD OF TRUSTEES: Trustee Reggie Dowell moved to make Trustee Richard Dennis President of the Board, Mark Stewart seconded, motion passed.
Trustee Reggie Dowel moved to make Trustee Mark Stewart Secretary of the Board, Trustee Richard Dennis seconded the motion, motion passed
Trustee Mark Stewart moved to make Trustee Reggie Dowell Treasurer of the Board, Trustee Richard Dennis seconded the motion, motion passed.
President Richard Dennis appointed Superintendent Allan Dean as FOIA officer.
AGENDA: Reggie Dowell moved to approve Agenda as submitted. Mark Stewart seconded, motion passed.
MINUTES: Upon review of March 8, 2017 minutes no revisions were made. Reggie Dowell moved to approve the minutes, Mark Stewart seconded, motion passed to approve the minutes.
TREASURER’S REPORT: The Profit & Loss statement for the period of May 1, 2017, through June 7, 2017 was submitted. Mark Stewart moved to approve the Financial Reports, Reggie Dowell seconded, motion passed.
PREVAILING WAGE ORDINANCE: The Prevailing Wage Ordinance number 140 was presented. Attorney Jerry Tice, explained the prevailing wage for contractors and stated that the Ordinance was to be published in the local papers and sent to the Department of Labor Board with proof of publication. Mark Stewart moved to approve, Reggie Dowell seconded, motion passed.
ANNUAL TREASURER’S REPORT: Annual Treasurer’s Report was reviewed with no revisions. Reggie Dowell moved to approve the Treasurer’s Annual Report, Mark Stewart seconded, motion passed.
TENTATIVE BUDGET AND APPROPRIATION ORDINANCE NO: 141 : The Tentative Budget and Appropriation Ordinance was reviewed. An official amount of $188,813.78 was entered for line 7. With estimated Receipts totaling $371,776.78; and estimated expenditures total $371,745.00 for a possible income of $31.78
Mark Stewart moved for approval of the tentative Budget and Appropriation Ordinance as #141 Reggie Dowell seconded, motion passed. The notice for the Tentative Budget and Appropriation Ordinance will be sent to the Observer for publication on 6/07/2017.
Attorney Jerry Tice explained to the board how a Property tax freeze would affect the District’s budget in the future if passed by the State Legislators.
EQUIPMENT: Allan presented quotes for a Dodge, Chevy and Ford pickup truck. He stated that each truck was ½ ton, 4 wheel drive with Crew cab. After discussing the options, it was decided to go with the 2016 Dodge with the cost be approximately $29,000.00 Allan suggested selling the oldest truck (weed eater truck) for an estimated amount of $4000.00.
His current truck would then be passed down to the crew with him taking the newer purchase. Reggie Dowell moved to purchase the Dodge truck, Mark Stewart seconded, motion passed.
Allan informed the board that a 24’ Gooseneck trailer might be needed in the future, but wasn’t a priority at this time.
There being no further business, Reggie Dowell moved to adjourn the meeting, Mark Stewart seconded, meeting adjourned at 9:35 a.m., with the next regular meeting July 19th, 2017 or upon call by the President.
Respectfully submitted,
_Mark Stewart__________________________
Secretary
The Trustees of the Menard County Cemetery Maintenance District met in regular session at 8:00 a.m. at 19127 State Highway 123, Petersburg, Illinois, this 7th day of June, 2017.
PRESENT: President Richard Dennis, Trustee Reggie Dowell, Trustee Mark Stewart, Charlotte Watkins, Bookkeeper/ Office Assistant, Allan Dean, Superintendent, Jerry Tice, Attorney.
PURPOSE: The primary purpose of this meeting was to discuss the Tentative Budget & Appropriation Ordinance and to assist the Superintendent in acting upon his suggestions concerning equipment. The Treasurer’s Report also had to be approved.
The meeting was called to order by President Richard Dennis at 8:05 a.m.
REORGANIZATION OF BOARD OF TRUSTEES: Trustee Reggie Dowell moved to make Trustee Richard Dennis President of the Board, Mark Stewart seconded, motion passed.
Trustee Reggie Dowel moved to make Trustee Mark Stewart Secretary of the Board, Trustee Richard Dennis seconded the motion, motion passed
Trustee Mark Stewart moved to make Trustee Reggie Dowell Treasurer of the Board, Trustee Richard Dennis seconded the motion, motion passed.
President Richard Dennis appointed Superintendent Allan Dean as FOIA officer.
AGENDA: Reggie Dowell moved to approve Agenda as submitted. Mark Stewart seconded, motion passed.
MINUTES: Upon review of March 8, 2017 minutes no revisions were made. Reggie Dowell moved to approve the minutes, Mark Stewart seconded, motion passed to approve the minutes.
TREASURER’S REPORT: The Profit & Loss statement for the period of May 1, 2017, through June 7, 2017 was submitted. Mark Stewart moved to approve the Financial Reports, Reggie Dowell seconded, motion passed.
PREVAILING WAGE ORDINANCE: The Prevailing Wage Ordinance number 140 was presented. Attorney Jerry Tice, explained the prevailing wage for contractors and stated that the Ordinance was to be published in the local papers and sent to the Department of Labor Board with proof of publication. Mark Stewart moved to approve, Reggie Dowell seconded, motion passed.
ANNUAL TREASURER’S REPORT: Annual Treasurer’s Report was reviewed with no revisions. Reggie Dowell moved to approve the Treasurer’s Annual Report, Mark Stewart seconded, motion passed.
TENTATIVE BUDGET AND APPROPRIATION ORDINANCE NO: 141 : The Tentative Budget and Appropriation Ordinance was reviewed. An official amount of $188,813.78 was entered for line 7. With estimated Receipts totaling $371,776.78; and estimated expenditures total $371,745.00 for a possible income of $31.78
Mark Stewart moved for approval of the tentative Budget and Appropriation Ordinance as #141 Reggie Dowell seconded, motion passed. The notice for the Tentative Budget and Appropriation Ordinance will be sent to the Observer for publication on 6/07/2017.
Attorney Jerry Tice explained to the board how a Property tax freeze would affect the District’s budget in the future if passed by the State Legislators.
EQUIPMENT: Allan presented quotes for a Dodge, Chevy and Ford pickup truck. He stated that each truck was ½ ton, 4 wheel drive with Crew cab. After discussing the options, it was decided to go with the 2016 Dodge with the cost be approximately $29,000.00 Allan suggested selling the oldest truck (weed eater truck) for an estimated amount of $4000.00.
His current truck would then be passed down to the crew with him taking the newer purchase. Reggie Dowell moved to purchase the Dodge truck, Mark Stewart seconded, motion passed.
Allan informed the board that a 24’ Gooseneck trailer might be needed in the future, but wasn’t a priority at this time.
There being no further business, Reggie Dowell moved to adjourn the meeting, Mark Stewart seconded, meeting adjourned at 9:35 a.m., with the next regular meeting July 19th, 2017 or upon call by the President.
Respectfully submitted,
_Mark Stewart__________________________
Secretary