TRUSTEES’ REGULAR MEETING The Trustees of the Menard County Cemetery Maintenance District met in regular session at 8:10 a.m. at 19127 State Highway 123, Petersburg, Illinois, this 19th day of July,2017.
PRESENT: President Richard Dennis, Trustees Mark Stewart, Charlotte Watkins, Bookkeeper, Allan Dean, Superintendent, Jerry Tice, Attorney and Attorney. Tice’s Intern Devin Vaugh. With Reggie Dowell being absent due to a prior commitment. PURPOSE: The primary purpose of this meeting was to approve the Budget & Appropriation Ordinance and to assist the Superintendent in acting upon his suggestions concerning equipment. AGENDA: Mark Stewart moved to accept the Agenda as presented. Richard Dennis seconded. Motion passed. MINUTES: Richard Dennis moved to accept the minutes for the June 7th meeting as submitted. Mark Stewart seconded motion, Motion passed. TREASURE’S REPORT: Treasure’s report was reviewed. Richard Dennis moved to approve the Balance Sheet and Profit and Loss reports as submitted. Mark Stewart seconded the motion. Motion passed. BUDGET & APPROPRIATION ORDINANCE #142: The Budget and Appropriation Ordinance was reviewed. With total expenditures at $371,745.00, and Revenue being $371,776.78. The ending balance is $31.78. Mark Stewart moved for approval of the Budget & Appropriation Ordinance, Richard Dennis seconded. Motion passed. The Ordinance number will be #142. Attorney Tice informed the Board that a Property Tax Freeze was not passed by the State of Illinois, but he felt the Board members should meet with their State Representatives to discuss the financial restraints that the District has.
A discussion was had pertaining to Publication costs with the possibility of only publishing in one County paper. Charlotte is to get publication pricing from the Illinois Times and Attorney Tice will check to see if the Illinois Times qualifies as a possible alternative.
F.O.I.A.: A Freedom of Information policy and request form was presented to the Board. After a review of the Policy, Mark Stewart moved to adopt the Policy. Richard Dennis seconded. Motion passed. EQUIPMENT: Allan informed the Board that the 2017 trucks were no longer being built, so the New truck would be a 2018 model at an additional cost of approximately $1100.00. The Board felt the price increase was justified due to being a year newer and that the sale of the 2002 Ford would cover the additional cost. Mr. Dean ask the Board for a price range to sell the 2002 Ford truck. After discussion, the price of $3000.00 to $4000.00 was suggested. Richard Dennis made a motion to sell the truck for $3000.00 to $4000.00. Mark Stewart seconded, motion passed.
Manager Dean requested approval to purchase a new Trailer. The Trailer is a new 2016, 18’long and 7000 lb. capacity. The purchase price would be $769.00 after trade-in of $2000.00 for the 2002 Hooper trailer. The price includes Title and Plate transfer. Mark Stewart made a motion to purchase the 2016 trailer, Richard Dennis seconded, motion passed. Mr. Dean ask the Board Member’s about the possibility of taking Charge Cards for burial payment. After a short discussion, they ask Charlotte to look into the cost of the equipment and processing fees. ADJOURNMENT: There being no further business, the meeting adjourned at 9:05 a.m.