`TRUSTEES’ REGULAR MEETING
The Trustees of the Menard County Cemetery Maintenance District met at 8:00 a.m. Petersburg, Illinois, this 7th day of June 2023.
PRESENT: President Richard Dennis, Trustee Mark Stewart, Charlotte Watkins, Bookkeeper/ Office Assistant, Jeremy Bennett, Superintendent, and Jerry Tice, Attorney with Trustee Reggie Dowell being absent.
PURPOSE: The primary purpose of this meeting was to discuss the Tentative Budget & Appropriation Ordinance # 160 and to assist the Superintendent in acting upon his suggestions concerning equipment. The Annual Treasurer’s Report also had to be approved.
The meeting was called to order by President Richard Dennis at 8:10 a.m.
REORGANIZATION OF BOARD OF TRUSTEES: Trustee Mark Stewart moved to make Trustee Richard Dennis President of the Board, Mark Stewart Secretary and Reggie Dowell Treasurer of the Board; Richard Dennis seconded. Trustee Mark Stewart voted Aye and President Richard Dennis voted Aye. Motion passed.
AGENDA: Mark Stewart moved to approve Agenda as submitted. Richard Dennis seconded. Trustee Mark Stewart voted Aye, and President Richard Dennis voted Aye. Motion passed.
MINUTES: Upon review of March 8th, 2023, minutes no revisions were made. Mark Stewart moved to approve the minutes. Richard Dennis seconded. Trustee Mark Stewart voted Aye; President Richard Dennis voted Aye. motion passed to approve the minutes.
TREASURER’S REPORT: The Comparative Profit & Loss statement for the period of May 1, 2022, through April 30, 2023, along with the Comparative Balance Sheet for May 1, 2022 thru May 2023 was submitted. Mark Stewart moved to approve the Treasurer’s Reports, Richard Dennis seconded. Trustee Mark Stewart voted Aye; President Richard Dennis voted Aye. motion passed to approve the Treasurer’s Report.
ANNUAL TREASURER’S REPORT: Annual Treasurer’s Report was reviewed with no revisions. Mark Stewart moved to approve the Treasurer’s Annual Report. Richard Dennis seconded, Trustee Mark Stewart voted Aye, and President Richard Dennis voted Aye. Motion passed.
TENTATIVE BUDGET AND APPROPRIATION ORDINANCE NO: 160: The Tentative Budget and Appropriation Ordinance was reviewed. An official amount of $182,283.46 for General Corporate was entered for line 7, and an official amount of 44,667.66 for Liability, Work Comp, Unemployment and Social Security was entered for line 8. With estimated Receipts totaling $633,789.87; and estimated expenditures total $633,750.00 for a possible income of $39.87. Attorney Jerry Tice explained the Tax Rate going down and how it affected the District, and why the District was receiving more in spite of the lower tax rate.
Mark Stewart moved for approval of the Tentative Budget and Appropriation Ordinance No. 160. Richard Dennis seconded. Trustee Mark Stewart voted Aye and President Richard Dennis voted Aye. Motion passed. The notice for the Tentative Budget and Appropriation Ordinance No. 160 will be sent to the Observer for publication on 6/12/2023.
MANAGER’S REPORT: Jeremy Bennett informed the Board that Burials for the year were about the same compared to last year with 47 burials and 33 of them being full burials. He also reported that the employee situation was going a lot better than last year.
Manger Bennett stated that he had several bids for mowers with Bobcat having a 2000 hour warranty and the others having about 3000 hour warranty. He will have pricing for the July 19th meeting.
President Dennis said he had spoken to “Source Well” which is a collective for purchasing under Government pricing and that there was no cost to join. You still had to deal with everything on your own and the pricing wasn’t much better than other bids we had received.
OTHER: President Dennis said he had not spoken with Ben Hollis on his fathers’ burial since the last meeting. Manager Bennett informed the board that the Comptrollers’ office said they were not involved in Exempt Cemeteries. Jeremy stated the problem of the Cemetery not being mapped was a concern, but he had no problem with the burial of Mr. Hollis if that was the Boards decision.
Attorney Jerry Tice said the Board needed an established policy pertaining to burials in Exempt Cemeteries. He said we could get a Legal Council Opinion, but that would just be an Opinion.
Mr. Tice ask Manager Bennet to get him the name and phone number for the Comptroller employee he had been conversing with. Mr. Tice said he would look at the Statute and give an opinion on the matter.
There being no further business, Mark Stewart moved to adjourn the meeting, Richard Dennis seconded. Motion passed. Meeting adjourned at 9:20 a.m., with the next regular meeting July 19th,2023 at 8:00 a.m. or upon call by the President.
Respectfully submitted,
Secretary, Mark Stewart
The Trustees of the Menard County Cemetery Maintenance District met at 8:00 a.m. Petersburg, Illinois, this 7th day of June 2023.
PRESENT: President Richard Dennis, Trustee Mark Stewart, Charlotte Watkins, Bookkeeper/ Office Assistant, Jeremy Bennett, Superintendent, and Jerry Tice, Attorney with Trustee Reggie Dowell being absent.
PURPOSE: The primary purpose of this meeting was to discuss the Tentative Budget & Appropriation Ordinance # 160 and to assist the Superintendent in acting upon his suggestions concerning equipment. The Annual Treasurer’s Report also had to be approved.
The meeting was called to order by President Richard Dennis at 8:10 a.m.
REORGANIZATION OF BOARD OF TRUSTEES: Trustee Mark Stewart moved to make Trustee Richard Dennis President of the Board, Mark Stewart Secretary and Reggie Dowell Treasurer of the Board; Richard Dennis seconded. Trustee Mark Stewart voted Aye and President Richard Dennis voted Aye. Motion passed.
AGENDA: Mark Stewart moved to approve Agenda as submitted. Richard Dennis seconded. Trustee Mark Stewart voted Aye, and President Richard Dennis voted Aye. Motion passed.
MINUTES: Upon review of March 8th, 2023, minutes no revisions were made. Mark Stewart moved to approve the minutes. Richard Dennis seconded. Trustee Mark Stewart voted Aye; President Richard Dennis voted Aye. motion passed to approve the minutes.
TREASURER’S REPORT: The Comparative Profit & Loss statement for the period of May 1, 2022, through April 30, 2023, along with the Comparative Balance Sheet for May 1, 2022 thru May 2023 was submitted. Mark Stewart moved to approve the Treasurer’s Reports, Richard Dennis seconded. Trustee Mark Stewart voted Aye; President Richard Dennis voted Aye. motion passed to approve the Treasurer’s Report.
ANNUAL TREASURER’S REPORT: Annual Treasurer’s Report was reviewed with no revisions. Mark Stewart moved to approve the Treasurer’s Annual Report. Richard Dennis seconded, Trustee Mark Stewart voted Aye, and President Richard Dennis voted Aye. Motion passed.
TENTATIVE BUDGET AND APPROPRIATION ORDINANCE NO: 160: The Tentative Budget and Appropriation Ordinance was reviewed. An official amount of $182,283.46 for General Corporate was entered for line 7, and an official amount of 44,667.66 for Liability, Work Comp, Unemployment and Social Security was entered for line 8. With estimated Receipts totaling $633,789.87; and estimated expenditures total $633,750.00 for a possible income of $39.87. Attorney Jerry Tice explained the Tax Rate going down and how it affected the District, and why the District was receiving more in spite of the lower tax rate.
Mark Stewart moved for approval of the Tentative Budget and Appropriation Ordinance No. 160. Richard Dennis seconded. Trustee Mark Stewart voted Aye and President Richard Dennis voted Aye. Motion passed. The notice for the Tentative Budget and Appropriation Ordinance No. 160 will be sent to the Observer for publication on 6/12/2023.
MANAGER’S REPORT: Jeremy Bennett informed the Board that Burials for the year were about the same compared to last year with 47 burials and 33 of them being full burials. He also reported that the employee situation was going a lot better than last year.
Manger Bennett stated that he had several bids for mowers with Bobcat having a 2000 hour warranty and the others having about 3000 hour warranty. He will have pricing for the July 19th meeting.
President Dennis said he had spoken to “Source Well” which is a collective for purchasing under Government pricing and that there was no cost to join. You still had to deal with everything on your own and the pricing wasn’t much better than other bids we had received.
OTHER: President Dennis said he had not spoken with Ben Hollis on his fathers’ burial since the last meeting. Manager Bennett informed the board that the Comptrollers’ office said they were not involved in Exempt Cemeteries. Jeremy stated the problem of the Cemetery not being mapped was a concern, but he had no problem with the burial of Mr. Hollis if that was the Boards decision.
Attorney Jerry Tice said the Board needed an established policy pertaining to burials in Exempt Cemeteries. He said we could get a Legal Council Opinion, but that would just be an Opinion.
Mr. Tice ask Manager Bennet to get him the name and phone number for the Comptroller employee he had been conversing with. Mr. Tice said he would look at the Statute and give an opinion on the matter.
There being no further business, Mark Stewart moved to adjourn the meeting, Richard Dennis seconded. Motion passed. Meeting adjourned at 9:20 a.m., with the next regular meeting July 19th,2023 at 8:00 a.m. or upon call by the President.
Respectfully submitted,
Secretary, Mark Stewart