Headline
`TRUSTEES’ REGULAR MEETING
The Trustees of the Menard County Cemetery Maintenance District met in regular session at 8:00 a.m. at 19127 State Highway 123, Petersburg, Illinois, this 5th day of June, 2019.
PRESENT: President Richard Dennis, Trustee Reggie Dowell, Trustee Mark Stewart, Charlotte Watkins, Bookkeeper/ Office Assistant, Allan Dean, Superintendent, Jerry Tice, Attorney.
PURPOSE: The primary purpose of this meeting was to discuss the Tentative Budget & Appropriation Ordinance and to assist the Superintendent in acting upon his suggestions concerning equipment. The Treasurer’s Report also had to be approved.
The meeting was called to order by President Richard Dennis at 8:05 a.m.
REORGANIZATION OF BOARD OF TRUSTEES: Trustee Reggie Dowell moved to make Trustee Richard Dennis President of the Board, Mark Stewart seconded, motion passed.
Trustee Reggie Dowel moved to make Trustee Mark Stewart Secretary of the Board, Trustee Richard Dennis seconded the motion, motion passed
Trustee Mark Stewart moved to make Trustee Reggie Dowell Treasurer of the Board, Trustee Richard Dennis seconded the motion, motion passed.
AGENDA: Reggie Dowell moved to approve Agenda as submitted. Mark Stewart seconded, motion passed.
MINUTES: Upon review of March 13, 2019 minutes no revisions were made. Reggie Dowell moved to approve the minutes, Mark Stewart seconded, motion passed to approve the minutes.
TREASURER’S REPORT: The Profit & Loss statement for the period of May 1, 2018, through April 30, 2019 along with May 1, 2019 thru June 5, 2019 was submitted. Mark Stewart moved to approve the Financial Reports, Reggie Dowell seconded, motion passed.
PREVAILING WAGE ORDINANCE: A motions to table the Prevailing Wage Ordinance until the July meeting was made by Mark Stewart and seconded by Reggie Dowell. Motion passed. Attorney Jerry Tice, explained the prevailing wage rate will be controlled by the Department of Labor, but would verify prior to July meeting.
ANNUAL TREASURER’S REPORT: Annual Treasurer’s Report was reviewed with no revisions. Mark Stewart moved to approve the Treasurer’s Annual Report, Reggie Dowell seconded, motion passed.
TENTATIVE BUDGET AND APPROPRIATION ORDINANCE NO: 148 : The Tentative Budget and Appropriation Ordinance was reviewed. An official amount of $162,840.85 for General Corporate was entered for line 7, and an official amount of 37,447.72 for Liability, Work Comp, Unemployment and Social Security was entered for line 8. With estimated Receipts totaling $398,366.41; and estimated expenditures total $398,290.00 for a possible income of $76.41.
Reggie Dowell moved for approval of the Tentative Budget and Appropriation Ordinance as #148. Mark Stewart seconded, motion passed. The notice for the Tentative Budget and Appropriation Ordinance will be sent to the Observer for publication on 6/12/2019.
EQUIPMENT: Allan presented quotes for an Exmark mower , and a Cub Cadet mower. After discussing the options, it was decided to go with the Cub Cadet for $12,799.99 with the trade-in of the Exmark 72” in the amount of $2,799.99 making the total cost for the Cub Cadet Mower $10,000.00.
Mark Stewart moved to purchase the Cub Cadet , Reggie Dowell seconded, motion passed.
Manager Allan Dean informed the Board that additional storage was needed for the trucks and
Mowers. He informed them that he had talked to Kathy Rupple about constructing additional
Storage on the property and was given consent. Attorney Tice informed the Board that a record of Owner Ship of the building should be recorded in the Maintenance Districts name.
Mr. Dean will have pricing for consideration at the July 17th Board Meeting.
Allan told the Board that not all Cemeteries were mowed for Memorial Day due to the storm damage and tree clean-up.
OTHER: Allan reminded Mark Stewart he needed to renew his FOIA credentials which were
Do in March and Reggie’s will come due in December.
There being no further business, Reggie Dowell moved to adjourn the meeting, Mark Stewart seconded, meeting adjourned at 9:13 a.m., with the next regular meeting July 17th, 2019 or upon call by the President.
Respectfully submitted,
______________ __________________________
Secretary, Mark StewartJu
The Trustees of the Menard County Cemetery Maintenance District met in regular session at 8:00 a.m. at 19127 State Highway 123, Petersburg, Illinois, this 5th day of June, 2019.
PRESENT: President Richard Dennis, Trustee Reggie Dowell, Trustee Mark Stewart, Charlotte Watkins, Bookkeeper/ Office Assistant, Allan Dean, Superintendent, Jerry Tice, Attorney.
PURPOSE: The primary purpose of this meeting was to discuss the Tentative Budget & Appropriation Ordinance and to assist the Superintendent in acting upon his suggestions concerning equipment. The Treasurer’s Report also had to be approved.
The meeting was called to order by President Richard Dennis at 8:05 a.m.
REORGANIZATION OF BOARD OF TRUSTEES: Trustee Reggie Dowell moved to make Trustee Richard Dennis President of the Board, Mark Stewart seconded, motion passed.
Trustee Reggie Dowel moved to make Trustee Mark Stewart Secretary of the Board, Trustee Richard Dennis seconded the motion, motion passed
Trustee Mark Stewart moved to make Trustee Reggie Dowell Treasurer of the Board, Trustee Richard Dennis seconded the motion, motion passed.
AGENDA: Reggie Dowell moved to approve Agenda as submitted. Mark Stewart seconded, motion passed.
MINUTES: Upon review of March 13, 2019 minutes no revisions were made. Reggie Dowell moved to approve the minutes, Mark Stewart seconded, motion passed to approve the minutes.
TREASURER’S REPORT: The Profit & Loss statement for the period of May 1, 2018, through April 30, 2019 along with May 1, 2019 thru June 5, 2019 was submitted. Mark Stewart moved to approve the Financial Reports, Reggie Dowell seconded, motion passed.
PREVAILING WAGE ORDINANCE: A motions to table the Prevailing Wage Ordinance until the July meeting was made by Mark Stewart and seconded by Reggie Dowell. Motion passed. Attorney Jerry Tice, explained the prevailing wage rate will be controlled by the Department of Labor, but would verify prior to July meeting.
ANNUAL TREASURER’S REPORT: Annual Treasurer’s Report was reviewed with no revisions. Mark Stewart moved to approve the Treasurer’s Annual Report, Reggie Dowell seconded, motion passed.
TENTATIVE BUDGET AND APPROPRIATION ORDINANCE NO: 148 : The Tentative Budget and Appropriation Ordinance was reviewed. An official amount of $162,840.85 for General Corporate was entered for line 7, and an official amount of 37,447.72 for Liability, Work Comp, Unemployment and Social Security was entered for line 8. With estimated Receipts totaling $398,366.41; and estimated expenditures total $398,290.00 for a possible income of $76.41.
Reggie Dowell moved for approval of the Tentative Budget and Appropriation Ordinance as #148. Mark Stewart seconded, motion passed. The notice for the Tentative Budget and Appropriation Ordinance will be sent to the Observer for publication on 6/12/2019.
EQUIPMENT: Allan presented quotes for an Exmark mower , and a Cub Cadet mower. After discussing the options, it was decided to go with the Cub Cadet for $12,799.99 with the trade-in of the Exmark 72” in the amount of $2,799.99 making the total cost for the Cub Cadet Mower $10,000.00.
Mark Stewart moved to purchase the Cub Cadet , Reggie Dowell seconded, motion passed.
Manager Allan Dean informed the Board that additional storage was needed for the trucks and
Mowers. He informed them that he had talked to Kathy Rupple about constructing additional
Storage on the property and was given consent. Attorney Tice informed the Board that a record of Owner Ship of the building should be recorded in the Maintenance Districts name.
Mr. Dean will have pricing for consideration at the July 17th Board Meeting.
Allan told the Board that not all Cemeteries were mowed for Memorial Day due to the storm damage and tree clean-up.
OTHER: Allan reminded Mark Stewart he needed to renew his FOIA credentials which were
Do in March and Reggie’s will come due in December.
There being no further business, Reggie Dowell moved to adjourn the meeting, Mark Stewart seconded, meeting adjourned at 9:13 a.m., with the next regular meeting July 17th, 2019 or upon call by the President.
Respectfully submitted,
______________ __________________________
Secretary, Mark StewartJu