REGULAR MEETING
The Trustees of the Menard County Cemetery Maintenance District met in regular
session and came to order on Wednesday, March 8, 2017, at 8:05 a.m. at 19127 State Highway
123, Petersburg, Illinois.
PRESENT: Trustees Mark Stewart, Richard Dennis and Reggie Dowell, Attorney Bill Ciders setting in for Attorney Jerry Tice, Charlotte Watkins, Office Ass’t., and Allan Dean, Superintendent.
AGENDA: Reggie Dowell, moved to accept Agenda as submitted and posted, Mark Stewart
seconded, motion passed.
MINUTES: Mark Stewart moved to approve the minutes as submitted, Reggie Dowell
seconded, motion passed.
TREASURER’S REPORT: Reggie Dowell moved to approve the Treasurer’s report, Mark Stewart seconded, motion passed.
EMPLOYMENT REQUIREMENTS: Allan had prepared a form for Employment pertaining to the employee’s health during the hiring procedure. Attorney Ciders suggested that the legality be checked before proceeding with implementation.
FOIA COMPLIANCE: Mark Stewart is currently due (March) with Reggie Dowell past due and Dick Dennis due in May for renewal for the FOIA and the open meetings act.
MEETING DATES: Trustee’s approved the following meeting dates for the upcoming year:
Meeting dates for calendar year 2017 / 2018.
1st Wednesday in June, 2017 at 8:00 a.m. - June 7th
3rd Wednesday in July, 2017 at 8:00 a.m. - July 19th
2nd Wednesday in December, 2017 at 9:00 a.m. - December 13th
with adjournment to an afternoon meeting with Cemetery Representatives.
2nd Wednesday in March, 2018 at 8:00 a.m. – March 14th
VACATION & PERSONAL DAYS: After a discussion for clarification of the vacation and personal time policy, the decision was made to allow up to 30 days accumulation of personal days and two weeks of vacation could be carried over. Reggie Dowell moved to approve the accumulated time, Mark Stewart seconded, motion passed.
EQUIPMENT: Allan informed the Trustee’s that no mowing equipment was needed at this time, but one of the Pickup Trucks was due to be replaced. The board requested that Allan acquire bids to present at the June Board Meeting.
INTERGOVERNMENTAL CONTRACT: The contract from the County to mow the (EMS) Ambulance property from May 2017 thru Nov. 2017 for the sum $3250.00 was presented. Reggie Dowell moved to approve the contract, Mark Stewart seconded the motion, motion passed with Richard Dennis, President & Mark Stewart, Sec. signing the contract.
SEASONAL HELP, PAY SCALE & WAGES: Allan currently has a range of $8.25 to $10.00 to work with for wages of the seasonal help and requested increasing this pay scale. After discussion, the seasonal starting pay range would be $9.00 to $10.50.
It was decided to raise Allan Dean’s salary from $42,000.00 to $43,260.00 and increase Jeremy Bennett’s from $25,000.00 to $30,000.00, Mitchell Coffee’s salary from $30,900.00 to 31827.00 annually a 3% increase and Kevin Pratt from $20,800.00 to $21,184.00 and Charlotte Watkins hourly rate from $10.50 to $11.00 per hour. Mark Stewart made a motion to approve the increase in Seasonal pay and wage increases for Allan, Mitchell, Jeremy, Kevin and Charlotte. Reggie Dowell seconded, motion passed.
OTHER BUSINESS:
TRUSTEE RE-APPOINTMENT: Attorney Bill Ciders informed Richard Dennis that it was time for his re-appointment if he was interested. Mr. Dennis informed Attorney Ciders to proceed with the process.
ANNUAL AIC CONVENTION:
President Richard Dennis informed the Board that he had attended the Annual Convention for the Alliance of Illinois Cemeteries with Allan Dean and Jeremy Bennett, that was held in Springfield Il. on February 2nd & 3rd.
Mr. Dennis felt the convention was very informative on the subjects of Cremations, Cremation Vaults and Green Burials.
With there being no further business, Mark Stewart moved to adjourn the meeting at 10:24 a.m. Reggie Dowell seconded. Motion passed.
____________________________________
Mark Stewart , Secretary
The Trustees of the Menard County Cemetery Maintenance District met in regular
session and came to order on Wednesday, March 8, 2017, at 8:05 a.m. at 19127 State Highway
123, Petersburg, Illinois.
PRESENT: Trustees Mark Stewart, Richard Dennis and Reggie Dowell, Attorney Bill Ciders setting in for Attorney Jerry Tice, Charlotte Watkins, Office Ass’t., and Allan Dean, Superintendent.
AGENDA: Reggie Dowell, moved to accept Agenda as submitted and posted, Mark Stewart
seconded, motion passed.
MINUTES: Mark Stewart moved to approve the minutes as submitted, Reggie Dowell
seconded, motion passed.
TREASURER’S REPORT: Reggie Dowell moved to approve the Treasurer’s report, Mark Stewart seconded, motion passed.
EMPLOYMENT REQUIREMENTS: Allan had prepared a form for Employment pertaining to the employee’s health during the hiring procedure. Attorney Ciders suggested that the legality be checked before proceeding with implementation.
FOIA COMPLIANCE: Mark Stewart is currently due (March) with Reggie Dowell past due and Dick Dennis due in May for renewal for the FOIA and the open meetings act.
MEETING DATES: Trustee’s approved the following meeting dates for the upcoming year:
Meeting dates for calendar year 2017 / 2018.
1st Wednesday in June, 2017 at 8:00 a.m. - June 7th
3rd Wednesday in July, 2017 at 8:00 a.m. - July 19th
2nd Wednesday in December, 2017 at 9:00 a.m. - December 13th
with adjournment to an afternoon meeting with Cemetery Representatives.
2nd Wednesday in March, 2018 at 8:00 a.m. – March 14th
VACATION & PERSONAL DAYS: After a discussion for clarification of the vacation and personal time policy, the decision was made to allow up to 30 days accumulation of personal days and two weeks of vacation could be carried over. Reggie Dowell moved to approve the accumulated time, Mark Stewart seconded, motion passed.
EQUIPMENT: Allan informed the Trustee’s that no mowing equipment was needed at this time, but one of the Pickup Trucks was due to be replaced. The board requested that Allan acquire bids to present at the June Board Meeting.
INTERGOVERNMENTAL CONTRACT: The contract from the County to mow the (EMS) Ambulance property from May 2017 thru Nov. 2017 for the sum $3250.00 was presented. Reggie Dowell moved to approve the contract, Mark Stewart seconded the motion, motion passed with Richard Dennis, President & Mark Stewart, Sec. signing the contract.
SEASONAL HELP, PAY SCALE & WAGES: Allan currently has a range of $8.25 to $10.00 to work with for wages of the seasonal help and requested increasing this pay scale. After discussion, the seasonal starting pay range would be $9.00 to $10.50.
It was decided to raise Allan Dean’s salary from $42,000.00 to $43,260.00 and increase Jeremy Bennett’s from $25,000.00 to $30,000.00, Mitchell Coffee’s salary from $30,900.00 to 31827.00 annually a 3% increase and Kevin Pratt from $20,800.00 to $21,184.00 and Charlotte Watkins hourly rate from $10.50 to $11.00 per hour. Mark Stewart made a motion to approve the increase in Seasonal pay and wage increases for Allan, Mitchell, Jeremy, Kevin and Charlotte. Reggie Dowell seconded, motion passed.
OTHER BUSINESS:
TRUSTEE RE-APPOINTMENT: Attorney Bill Ciders informed Richard Dennis that it was time for his re-appointment if he was interested. Mr. Dennis informed Attorney Ciders to proceed with the process.
ANNUAL AIC CONVENTION:
President Richard Dennis informed the Board that he had attended the Annual Convention for the Alliance of Illinois Cemeteries with Allan Dean and Jeremy Bennett, that was held in Springfield Il. on February 2nd & 3rd.
Mr. Dennis felt the convention was very informative on the subjects of Cremations, Cremation Vaults and Green Burials.
With there being no further business, Mark Stewart moved to adjourn the meeting at 10:24 a.m. Reggie Dowell seconded. Motion passed.
____________________________________
Mark Stewart , Secretary