TRUSTEES’ REGULAR MEETING
The Trustees of the Menard County Cemetery Maintenance District met in regular session at 8:02 a.m. at 19127 State Highway 123, Petersburg, Illinois, this 17th day of July,2019.
PRESENT: President Richard Dennis, Trustees Mark Stewart, Charlotte Watkins, Bookkeeper, Allan Dean, Superintendent, Jerry Tice, Attorney, with Reggie Dowell being absent.
PURPOSE: The primary purpose of this meeting was to approve the Budget & Appropriation Ordinance .
AGENDA: Mark Stewart moved to accept the Agenda as presented. Richard Dennis seconded.
Motion passed.
MINUTES: Mark Stewart moved to accept the minutes from the June 5th 2019 meeting as submitted. Richard Dennis seconded motion, Motion passed.
TREASURE’S REPORT: Treasure’s report was reviewed. Mark Stewart moved to approve the Balance Sheet and Profit and Loss reports as submitted. Richard Dennis seconded the motion. Motion passed.
PREVAILING WAGE: Whereas the District is no longer required to adopt a prevailing wage for the District, but the District is required to comply with the Illinois Prevailing Wage Act.
Resolved that the District shall comply with the Illinois Prevailing Wage Act as applicable to all contracts entered into by the District with Contractors. Mark Stewart moved to adopt the Prevailing Wage Motion as stated. Richard Dennis seconded. Motion passed.
BUDGET & APPROPRIATION ORDINANCE #149: The Budget and Appropriation Ordinance was reviewed. With total expenditures at $398,290.00, and Revenue being $398,365.42. The ending balance is $75.42. Richard Dennis moved for approval of the Budget & Appropriation Ordinance, Mark Stewart seconded. Motion passed. The Ordinance number will be #149.
F.O.I.A.: A Freedom of Information Policy #E3 was presented to the Board. After a review of the Policy, Mark Stewart moved to adopt the Policy. Richard Dennis seconded. Motion passed.
EQUIPMENT/ STORAGE: Allan presented to the Board a quote for a Storage Building from Back Yard Creations. The building would be 24’X 26’, 11 ft. walls and 2- 10ft. doors at a cost of $ $8,855.00. Mark Stewart moved to accept the quote, Richard Dennis seconded. Motion passed
OTHER BUSINESS: Allan informed the Board that he may have to have Back surgery. He would have more information after meeting with the Surgeon.
ADJOURNMENT: There being no further business, the meeting adjourned at 9:06 a.m.
Respectfully submitted,
Secretary, Mark Stewart
The Trustees of the Menard County Cemetery Maintenance District met in regular session at 8:02 a.m. at 19127 State Highway 123, Petersburg, Illinois, this 17th day of July,2019.
PRESENT: President Richard Dennis, Trustees Mark Stewart, Charlotte Watkins, Bookkeeper, Allan Dean, Superintendent, Jerry Tice, Attorney, with Reggie Dowell being absent.
PURPOSE: The primary purpose of this meeting was to approve the Budget & Appropriation Ordinance .
AGENDA: Mark Stewart moved to accept the Agenda as presented. Richard Dennis seconded.
Motion passed.
MINUTES: Mark Stewart moved to accept the minutes from the June 5th 2019 meeting as submitted. Richard Dennis seconded motion, Motion passed.
TREASURE’S REPORT: Treasure’s report was reviewed. Mark Stewart moved to approve the Balance Sheet and Profit and Loss reports as submitted. Richard Dennis seconded the motion. Motion passed.
PREVAILING WAGE: Whereas the District is no longer required to adopt a prevailing wage for the District, but the District is required to comply with the Illinois Prevailing Wage Act.
Resolved that the District shall comply with the Illinois Prevailing Wage Act as applicable to all contracts entered into by the District with Contractors. Mark Stewart moved to adopt the Prevailing Wage Motion as stated. Richard Dennis seconded. Motion passed.
BUDGET & APPROPRIATION ORDINANCE #149: The Budget and Appropriation Ordinance was reviewed. With total expenditures at $398,290.00, and Revenue being $398,365.42. The ending balance is $75.42. Richard Dennis moved for approval of the Budget & Appropriation Ordinance, Mark Stewart seconded. Motion passed. The Ordinance number will be #149.
F.O.I.A.: A Freedom of Information Policy #E3 was presented to the Board. After a review of the Policy, Mark Stewart moved to adopt the Policy. Richard Dennis seconded. Motion passed.
EQUIPMENT/ STORAGE: Allan presented to the Board a quote for a Storage Building from Back Yard Creations. The building would be 24’X 26’, 11 ft. walls and 2- 10ft. doors at a cost of $ $8,855.00. Mark Stewart moved to accept the quote, Richard Dennis seconded. Motion passed
OTHER BUSINESS: Allan informed the Board that he may have to have Back surgery. He would have more information after meeting with the Surgeon.
ADJOURNMENT: There being no further business, the meeting adjourned at 9:06 a.m.
Respectfully submitted,
Secretary, Mark Stewart